How to Use WPS Version History on Android

Use Version History with 6 how-to topics; all 6 are available without membership, and you can jump from the How-to Index to each set of steps.

How-to Index

How-to Guide

1. Open Version History

Entry point: Top-right "≡" icon → Backup & Restore → Version History

1. Open a spreadsheet file that has already been saved to WPS Cloud Documents.
2. Tap the top-right "≡" icon.
3. Tap Backup & Restore.
4. Select Version History.
5. View the version list for the current document in the pop-up panel.

Success Criteria

• UI state: The Version History list opens.
• Next actions: You can choose a version to rename, preview, restore, save as, or delete.

Tips While Using

• Environment limits: Files that are not saved to WPS Cloud Documents cannot use this feature.
• Environment limits: A network connection is required to view cloud version records.

2. Rename a Version

Entry point: Top-right "≡" icon → Backup & Restore → Version History → "..." icon → Rename

1. Open the Version History list.
2. Find the version you want to rename.
3. Tap the "..." icon next to that version.
4. Tap Rename.
5. Enter a name and tap OK.

Success Criteria

• UI state: The selected version shows the new name.
• Next actions: You can identify that version more quickly later by name.

Tips While Using

• Common mistakes: Confirm that you selected the correct version before renaming it so different time points do not get mixed up.

3. Preview a Version

Entry point: Top-right "≡" icon → Backup & Restore → Version History → "..." icon → Preview

1. Open the Version History list.
2. Find the version you want to preview.
3. Tap the "..." icon next to that version.
4. Tap Preview.
5. Review the content of that version.

Success Criteria

• UI state: The selected historical version opens.
• Next actions: You can decide whether to restore it or save it as a new file.

Tips While Using

• Common mistakes: Check the version time or name before previewing so you do not open the wrong version.

4. Restore a Version

Entry point: Top-right "≡" icon → Backup & Restore → Version History → "..." icon → Restore to this version

1. Open the Version History list.
2. Find the version you want to restore.
3. Tap the "..." icon next to that version.
4. Tap Restore to this version.
5. Wait for the file to return to the selected version.

Success Criteria

• UI state: The current file content switches to the selected historical state.
• Next actions: You can continue editing, saving, or checking other versions.

Tips While Using

• Common mistakes: Preview the version first when needed so you can confirm the content before restoring it.

5. Save a Version as a New File

Entry point: Top-right "≡" icon → Backup & Restore → Version History → "..." icon → Save As & Open

1. Open the Version History list.
2. Find the version you want to save separately.
3. Tap the "..." icon next to that version.
4. Tap Save As & Open.
5. Save that historical version as a new file and open it.

Success Criteria

• UI state: A new file copy opens.
• Next actions: You can keep and edit the original file and the new file separately.

Tips While Using

• Common mistakes: Confirm the target version before saving it as a new file so you do not create a copy from the wrong version.

6. Delete a Version

Entry point: Top-right "≡" icon → Backup & Restore → Version History → "..." icon → Delete Version

1. Open the Version History list.
2. Find the version you want to delete.
3. Tap the "..." icon next to that version.
4. Tap Delete Version.
5. Complete the deletion.

Success Criteria

• UI state: The selected version is removed from the Version History list.
• Next actions: You can continue managing other versions.

Tips While Using

• Common mistakes: Confirm that the version is no longer needed before deleting it so important records are not removed by mistake.