How to Use WPS Document Encryption on Windows

Use WPS Document Encryption through 3 how-to topics, including open password protection, edit permission protection, and Save As encryption; 3 are available without membership and 0 are membership-related.

How-to Index

How-to Guide

1. Open Password Protection

Entry: File → Document Encryption → Password Encryption

1. Click the File tab in the upper-left corner.
2. Select Document Encryption → Password Encryption.
3. Select Open Permission Password, then enter a password with at least 4 characters and confirm it again. Passwords are case-sensitive.
4. Click OK, then save the file so the password takes effect.

Success Criteria

• Interface result: A password prompt appears when the file is opened again.
• Next action available: The spreadsheet opens normally after the correct password is entered.

Tips While Using

• Common mistake: If you set a password but do not save the file, the protection will not take effect.
• Limitation: If the password is forgotten, the file cannot be opened directly.

2. Edit Permission Protection

Entry: File → Document Encryption → Password Encryption

1. Open File → Document Encryption → Password Encryption.
2. Select Edit Permission Password, then enter and confirm the password.
3. Save the file and share it with other users if needed.
4. Others can open the file for viewing, but editing requires the edit password. Without it, they typically need to save a copy instead.

Success Criteria

• Interface result: The file can be viewed, but editing triggers password verification.
• Next action available: After the correct edit password is entered, the original file can be modified and saved.

Tips While Using

• Common mistake: Mixing up the open password and the edit password when sharing instructions.
• Limitation: If multiple people need editing access, manage the password consistently in advance.

3. Save-As Encryption

Entry: File → Save As → Encryption

1. Click File → Save As.
2. Click Encryption in the lower-left area of the dialog.
3. Set an open password or an edit permission password.
4. Confirm the settings and click Save to create a protected copy.

Success Criteria

• Interface result: A new encrypted file is created after saving.
• Next action available: Opening or editing the new file follows the password rules you set.

Tips While Using

• Common mistake: Confusing the original file with the protected copy, so use a clear file name.
• Limitation: Share the password with recipients through a secure method.