WPS Save and Save As helps you save the current spreadsheet and create a copy with a new name or format; 4 core tasks are covered, with 4 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 4 | Matches the number of rows in the How-to Index |
| Available without membership | 4 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Save and Save As is a file-saving feature in WPS Office for Windows spreadsheets. It helps you save the current workbook to a local location or cloud location and create a separate copy with a new name or format when needed, which is useful for version control and reducing the risk of losing edits.
Core tasks include:
- Save a workbook: write the current workbook to an existing file or save it for the first time.
- Save with a shortcut: press Ctrl+S to save current edits quickly.
- Use Auto Save: turn on Auto Save from the menu bar so progress is saved at intervals.
- Save As a new file: create a new file with a different name or format without replacing the original file.
This feature is useful for daily editing, backup copies, file sharing, and format conversion.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office normally |
| App version | The latest version of WPS Office is recommended |
| Network | No mandatory internet connection is required for local saving; cloud-related saving needs network access |
| Other | Make sure you have write permission for the target folder and enough available disk space |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Open WPS Spreadsheet, then open the File menu and confirm that Save and Save As are available |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Supports File > Save, File > Save As, Ctrl+S, Auto Save, and saving to preset or additional file formats. | Word desktop supports File > Save As so you can choose a location, rename the file, and select a file type; Word for the web can save as .docx, .pdf, or .odt. | Google Docs saves changes automatically while you type and lets users download a copy from File > Download or print to PDF. | Notion lets users export pages or databases as PDF, HTML, or Markdown & CSV files for download. | Acrobat lets users save changes to the current PDF, save a copy, and export PDFs to formats such as Word, HTML, and text. |
| WPS Advantages | Advantage: WPS combines manual save, keyboard save, Auto Save, and Save As format choices in a familiar desktop workflow for spreadsheet editing and version retention. | Compared with WPS: Word has a full Save As workflow, but supported save formats vary by desktop and web environment. | Compared with WPS: Google Docs focuses on automatic saving, while local format control depends on download or print flows instead of a desktop spreadsheet save dialog. | Compared with WPS: Notion is centered more on content export and backup than on continuous spreadsheet saving and file-format management. | Compared with WPS: Acrobat is designed mainly for PDF save and export workflows rather than native spreadsheet editing and repeated workbook saving. |
| Official Source | — | Create or save a document for earlier versions of Word | Create, view, or download a file | Export your content | Saving PDFs |
Overall Conclusion: If your main goal is to save spreadsheet edits quickly, keep multiple versions, and choose different output formats in a desktop workflow, WPS provides a direct and practical save experience. Other products also support saving or exporting, but their workflows are more focused on web collaboration, content export, or PDF handling.
Use Cases
| No. | Scenario | Suitable Users | Main Need | How WPS Helps |
|---|---|---|---|---|
| 1 | Save edits during daily work | Office users | Changes may be lost if they are not saved in time | Use Save or Ctrl+S to write changes to the current file quickly |
| 2 | Reduce the risk of losing important work | Finance and admin users | Long editing sessions may be interrupted unexpectedly | Turn on Auto Save to keep recent progress |
| 3 | Keep multiple versions | Project members | A new version may replace an older file | Use Save As to create a separate file name |
| 4 | Output a different file format | Users who share files with others | Recipients may need a specific format | Choose a preset format or More Formats in Save As |
| 5 | Change the save location | Individual users | The current folder may not be convenient | Choose a different location during Save or Save As |
Membership & Benefits
Free vs WPS Premium
| Capability | Free | WPS Premium |
|---|---|---|
| Save and Save As | ✅ Available | ✅ Available |
| Basic Office features | ✅ Available | ✅ Available |
| Cloud storage | 1 GB | 20 GB |
| Template downloads | Limited | More template benefits |
| PDF conversion and advanced PDF tools | Basic access | More complete access |
Source: WPS Office pricing page
Recommendations
| Scenario | Recommended Plan | Why |
|---|---|---|
| Daily saving, Save As, and basic spreadsheet editing | Free | This feature itself is available directly for regular work |
| More cloud storage, templates, or extended PDF tools | WPS Premium | Better for users who also need broader office benefits |
How to Subscribe
- Subscribe here: Get WPS Premium
Source: WPS Office pricing page