How to Save and Save As in WPS on Windows

Use Save and Save As through 4 how-to topics, including saving a workbook, using the keyboard shortcut, turning on Auto Save, and saving as a new file; choose a topic from the index and follow the entry path and steps.

How-to Index

How-to Guide

1. Save a workbook

Entry path: File tab → Save

1. Click the File tab.
2. Select Save.
3. If this is the first time you save the workbook, choose a save location and enter a file name.
4. Complete the save action.

Success Criteria

• On-screen result: The file is written to the selected location.
• What you can do next: You can continue editing the current workbook and save again later.

Tips While Using

• The first save requires a file name and save location.
• Saving may fail if the target drive does not have enough free space.

2. Save with the keyboard shortcut

Entry path: Keyboard shortcut

1. Open the workbook you want to save.
2. Press Ctrl+S.
3. If this is the first save, follow the prompt to choose a location and file name.

Success Criteria

• On-screen result: Your current edits are saved.
• What you can do next: You can keep editing without leaving the current workbook view.

Tips While Using

• This method is useful when you need to save frequently during editing.
• The first save still requires a file name and location.

3. Use Auto Save

Entry path: Menu bar → Auto Save

1. Find Auto Save on the menu bar.
2. Click it to turn Auto Save on.
3. Continue editing the spreadsheet.
4. Let the app save progress at intervals.

Success Criteria

• On-screen result: Auto Save is turned on.
• What you can do next: Recent editing progress is kept during continued work.

Tips While Using

• Auto Save is useful for important files that stay open for a long time.
• If you save to cloud-related locations, keep the network connection stable.

4. Save As a new file

Entry path: File tab → Save As

1. Click the File tab.
2. Select Save As.
3. Choose a format such as a WPS spreadsheet file or WPS spreadsheet template file.
4. If needed, click More Formats to choose another save format.
5. Enter a new file name.
6. Click Save.

Success Criteria

• On-screen result: A new file is created.
• What you can do next: The original file stays available, and the new file can be edited separately.
• No side effect: Save As does not replace the original file.

Tips While Using

• Save As is useful for keeping older versions or creating a file in another format.
• Some content may display differently after you choose another file format.