Reduce File Size in WPS on iOS helps you shrink spreadsheet files by optimizing images and removing redundant data; this guide covers 1 core task, with 0 available without membership and 1 membership-related item.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 1 | Matches the number of rows in the How-to Index |
| Available without membership | 0 | Matches the number of Free rows in the How-to Index |
| Membership-related items | 1 | Matches the number of membership-required rows in the How-to Index |
| Version requirement | No version restriction | No version limit is stated for this feature |
About This Feature
Overview
Reduce File Size is a built-in spreadsheet optimization feature in WPS Office for iOS. It helps reduce spreadsheet file size by optimizing images and removing redundant data, which can make files easier to send and faster to load.
This feature is useful when you need to:
- shrink a spreadsheet before sending it by email or chat;
- improve the loading experience for large spreadsheets;
- keep the original file while creating a smaller copy for sharing.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | An iPhone or iPad that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office for iOS |
| Network | A network connection is generally not required for local file size reduction, but it is recommended when signing in or syncing files |
| Other | You need to be able to open a spreadsheet file and have enough local storage space to keep a backup if needed |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Open a spreadsheet in WPS, go to the top menu bar, tap More > All Services, and confirm that the Reduce File Size entry is available |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | On iOS, WPS provides a Reduce File Size entry inside spreadsheets. It analyzes the file, shows compressible content, and lets you back up the original file before reduction starts. | Microsoft Support explains how to reduce Word file size by compressing pictures, deleting cropped areas, lowering default resolution, and avoiding embedded fonts. The guidance is focused on desktop Word settings. | Google Sheets official help explains how to add images to a spreadsheet and states that images can be .png, .jpg, or .gif up to 50 MB. The official page does not describe a spreadsheet-wide reduce file size workflow. | Notion Help Center explains how to upload and manage images, files, and media. On the Free Plan, uploaded files must be under 5 MB, and the page does not describe a spreadsheet file reduction workflow. | Adobe provides an online Compress PDF tool with selectable compression levels for PDF files. Its official workflow is centered on PDF compression rather than spreadsheet optimization. |
| WPS Advantages | Advantage: The entry is available directly inside WPS spreadsheets on iOS. Distinct: You can choose to back up the original file and then review the before-and-after size comparison after processing. | Compared with WPS: Microsoft's official guidance focuses on manual picture and save settings, and the referenced workflow is for desktop Word rather than an in-app iOS spreadsheet tool. | Compared with WPS: Google's official help focuses on image insertion and image limits, not on reducing the overall size of a spreadsheet file from a dedicated tool entry. | Compared with WPS: Notion focuses on file upload and media management, and its Free Plan has stricter per-file upload limits. | Compared with WPS: Adobe's official compression workflow is designed for PDFs, so the file type and usage scenario differ from spreadsheet file reduction. |
| Official Source | — | Reduce Word file size | Add an image to a spreadsheet | Images, files and media | Compress a PDF |
Overall Conclusion: For spreadsheet file reduction on iOS, WPS offers a workflow that is closer to the spreadsheet editing experience, including analysis, backup, and result comparison in one place. The official capabilities from the other products focus more on image handling, upload limits, or PDF compression, so their workflows serve different file-management needs.
Use Cases
| No. | Scenario | Suitable for | Main issue | How this feature helps |
|---|---|---|---|---|
| 1 | Reduce a spreadsheet before sending | Office users | The attachment is too large to send easily | Use Reduce File Size before sharing the file |
| 2 | Clean up image-heavy reports | Sales and operations teams | Images take up too much space and slow down loading | Analyze compressible content and reduce the file size |
| 3 | Keep the original while making a smaller copy | Users who archive files | They want a fallback copy before processing | Turn on backup before starting the reduction |
| 4 | Open large spreadsheets on mobile devices | iPhone and iPad users | Large files may load slowly | Reduce file size to lower the loading burden |
| 5 | Organize older spreadsheet files | Team members | Historical files take up storage space | Reduce older files and keep lighter versions |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Writer, Spreadsheet, and Presentation basics | ✅ Available | ✅ Available |
| Some advanced features | ❌ Require a subscription for access | ✅ Available with the corresponding plan |
| Basic PDF features | ✅ Available | ✅ Available, with access to more advanced tools |
| Cloud storage | 1 GB | 20 GB shown on parts of the pricing page |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| You mainly use basic document editing features | Free | Suitable for everyday Writer, Spreadsheet, and Presentation tasks |
| You need advanced features such as Reduce File Size | WPS Premium | Suitable if you often work with large files and need access to advanced tools |
| You need more cloud storage and more advanced tools | WPS Premium | Better suited to long-term file management across devices |
How to Subscribe
- WPS membership page: Subscribe now
Source: WPS Office pricing page