How to Export as PDF in WPS on Windows

Use Export as PDF through 4 how-to topics, including export from the Member Exclusive tab, export from the File menu, right-click conversion, and advanced settings; 2 topics are available without membership and 2 are membership-related.

How-to Index

How-to Guide

1. Export a PDF from the Member Exclusive tab

Entry point: Open a spreadsheet → Member Exclusive tab → Export as PDF

1. Open the spreadsheet that you want to convert in WPS Office.
2. Click Member Exclusive on the top menu bar.
3. Click Export as PDF.
4. In the dialog box, set options such as export range, image quality, and save location.
5. Click Start Export to finish the conversion.

Success Criteria

• Interface result: A PDF file is created in the selected save location.
• What you can do next: Open the PDF to review, share, or print it.

Tips While Using

• Common mistake: If you do not confirm the save location first, the exported PDF may be hard to find.
• Permissions or membership: If the interface shows a membership label, confirm your current account status first.

2. Export a PDF from the File menu

Entry point: Open a spreadsheet → File → Export as PDF

1. Open the spreadsheet that you want to convert in WPS Office.
2. Click File in the upper-left corner.
3. Select Export as PDF.
4. Set the export options, then click Start Export.

Success Criteria

• Interface result: A new PDF file appears in the selected save location.
• What you can do next: Return to the original spreadsheet and continue editing without replacing the source file.

Tips While Using

• Common mistake: Do not confuse Save As with Export as PDF, or the PDF file may not be created.
• Environment note: If the target folder has restricted write access, choose another save location.

3. Convert a spreadsheet to PDF from the right-click menu

Entry point: Right-click a spreadsheet file on the desktop or in a folder → Convert to PDF Format

1. Find the spreadsheet file on your desktop or in a folder.
2. Right-click the file.
3. Click Convert to PDF Format in the menu.
4. Follow the prompts to complete the export.

Success Criteria

• Interface result: The system starts the conversion and creates a PDF file when the process finishes.
• What you can do next: Convert the file without opening the spreadsheet first.

Tips While Using

• Common mistake: If the right-click entry does not appear, restart the computer and check again.
• Permissions or membership: If this entry is tied to membership-related capability, confirm your account status first.

4. Adjust advanced Export as PDF settings

Entry point: Export as PDF dialog box

1. Open the Export as PDF dialog box.
2. Turn on Multi-File Export or Scanned PDF if needed.
3. Choose the export range, such as the entire workbook, the current worksheet, or a custom range.
4. In Export Settings, decide whether to keep comments and author information, or add encryption to the exported PDF.
5. Adjust image quality as needed.
6. If required, add watermark settings and start the export.

Success Criteria

• Interface result: The generated PDF matches the selected range and export settings.
• What you can do next: Check whether comments, encryption, or watermark-related settings were applied as expected.

Tips While Using

• Common mistake: Higher image quality can make the exported PDF much larger.
• Permissions or membership: Multi-file export, scanned PDF, and watermark settings require WPS Premium.
• Environment note: If a network error appears, update WPS Office and keep your device connected to the internet.