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How to Export as PDF in WPS on macOS

Last updated:July 16, 2026

Use Export as PDF in WPS on macOS through 4 how-to topics, including 1 free task and 3 membership-related items; choose a topic from the index and follow the steps.

How-to Index

No.TopicMembership Requirement
11. Export as PDF from the Member Exclusive tabMembership-related
22. Export as PDF from the File menuFree
33. Convert a spreadsheet file to PDF from the right-click menuMembership-related
44. Adjust advanced export settingsMembership-related

How-to Guide

1. Export as PDF from the Member Exclusive tab

Feature entry: Open a spreadsheet → Member Exclusive tab → Export as PDF

  1. Open the spreadsheet that you want to convert in WPS Office.
  2. Click Member Exclusive on the top menu bar.
  3. Click Export as PDF.
  4. In the dialog box, set options such as export range, image quality, and save location.
  5. Click Start Export to finish.

Success Criteria

  • A PDF file is generated successfully.
  • You can open the exported PDF for review, sharing, or printing.

Tips While Using

  • Membership: This is a membership-related workflow. Check the membership label before you start.
  • Network: If account verification is required, keep your network connection available.

2. Export as PDF from the File menu

Feature entry: Open a spreadsheet → File → Export as PDF

  1. Open the spreadsheet that you want to convert in WPS Office.
  2. Click File in the upper-left area.
  3. Select Export as PDF.
  4. Set the export options and click Start Export.

Success Criteria

  • The export window closes normally and the PDF is created.
  • You can find the exported file in the selected save location.

Tips While Using

  • Common mistake: Confirm the save location before exporting so the file is easy to find.
  • File size: Large spreadsheets may take longer to export.

3. Convert a spreadsheet file to PDF from the right-click menu

Feature entry: Right-click a spreadsheet file in Finder → Convert to PDF format

  1. Locate the spreadsheet file on your desktop or in a folder.
  2. Right-click the file.
  3. Click Convert to PDF format in the menu.
  4. Follow the prompts to complete the export.

Success Criteria

  • The file is processed and a PDF version is created.
  • You can complete the conversion without opening the spreadsheet first.

Tips While Using

  • Membership: This is a membership-related workflow.
  • Common mistake: Make sure you right-click the spreadsheet file itself, not a folder or another file type.

4. Adjust advanced export settings

Feature entry: Any Export as PDF dialog

  1. Open the Export as PDF settings window.
  2. Set Export Range to the entire workbook, current worksheet, or a custom range.
  3. In Export Settings, choose whether to include comments, author information, and PDF encryption.
  4. Set Image Quality to high, standard, or low.
  5. If needed, enable multi-file export, scanned PDF, or watermark settings, then start the export.

Success Criteria

  • The exported PDF matches the selected range and output settings.
  • The file is ready for archiving, printing, or sharing.

Tips While Using

  • Membership: Multi-file export, scanned PDF, and watermark settings are membership-related.
  • File size: Higher image quality usually creates a larger PDF file.
  • Editing: A scanned PDF is more suitable for fixed-layout output than direct spreadsheet-style editing later.