WPS Text Box is a PDF annotation tool for adding written notes in WPS PDF; this guide covers 2 core tasks, with 0 available without membership and 2 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 2 | Matches the number of rows in the How-to Index |
| Available without membership | 0 | Matches the number of Free rows in the index |
| Membership-related items | 2 | Matches the number of membership-related rows in the index |
| Version limit | No specific version limit | Availability depends on the current client interface |
About This Feature
Overview
Text Box is a text annotation feature in WPS PDF. It lets you place an independent text area on a PDF page for notes, review comments, and page-level explanations.
Its main tasks include:
- Add a text box: Draw a text area on the PDF page and enter text.
- Edit a text box: Update the text, resize the box, move it, and adjust formatting such as font, color, and border style.
This feature is useful for document review, layout notes, supplemental remarks, and collaborative feedback. A text box appears as an annotation and does not directly replace the original body text in the PDF.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office normally |
| App version | The latest version of WPS Office is recommended |
| Network | No mandatory internet connection is required for local text box editing; internet access is needed for download, sign-in, and account services |
| Other | You need to be able to open PDF files; PDF editing features may require a signed-in account with the appropriate benefits |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Open WPS Office, open a PDF file, and confirm that the Text Box entry is available on the Comment tab |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Adds text boxes in the WPS PDF commenting workflow, with support for entering text, drawing the box area, and editing style and position later. | Word lets you insert a text box object, place it anywhere in a document, and type or move text inside it. | Google Docs can add a text box through its drawing workflow and then insert that object into the document. | Notion does not provide a dedicated PDF text box annotation tool; it mainly uses text blocks and callouts to organize notes on a page. | Acrobat supports inserting text in review workflows and managing comments in PDFs. |
| Official Source | — | Add, copy, or remove a text box in Word | Edit drawings with a screen reader | Style & customize your page | Add and manage comments |
Advantage: It provides a direct text box entry point for PDF review and annotation scenarios.
Overall Conclusion
WPS Text Box fits PDF review and annotation workflows well when you need to place explanations at a specific position on the page. Microsoft focuses more on document-layout text boxes, Google Docs relies on drawings, Notion is better for page-based note organization, and Adobe provides a mature PDF commenting workflow.
Use Cases
| No. | Scenario | Suitable For | Main Need | How Text Box Helps |
|---|---|---|---|---|
| 1 | Review comments on a page | Reviewers, legal teams, editors | Add notes at a precise page location | Use Comment > Text Box to place comments directly on the PDF |
| 2 | Layout explanations | Designers, operations teams, trainers | Explain a specific part of the page | Draw a text box and adjust its position and style |
| 3 | Collaborative feedback | Team collaborators | Make revision suggestions easy to see | Save visible text box annotations in the PDF |
| 4 | Multi-line notes | Students and office users | Enter longer written explanations | Press Enter inside the text box to create multiple lines |
| 5 | Consistent annotation styling | Document coordinators | Keep note styles visually consistent | Select the text box and adjust font, color, and border settings |
Membership & Benefits
Compare free access and paid benefits for PDF work, then choose a plan based on how often you review and edit PDFs.
Free vs WPS Premium
| Feature Area | Free Users | WPS Premium |
|---|---|---|
| Open and read PDFs | ✅ | ✅ |
| Basic PDF features | ✅ Basic features available | ✅ |
| PDF editing features | Depends on the account and feature scope | ✅ Broader PDF editing access |
| Text Box usage | Follow the current in-app entitlement prompt | ✅ Better suited for ongoing PDF editing and annotation |
| Cloud storage | 1GB | 20GB |
Source: WPS Office pricing page
Recommendations
| Usage Scenario | Recommended Plan | Why |
|---|---|---|
| Occasional PDF viewing | Free | Suitable when your work is mainly reading and basic handling |
| Frequent PDF editing or annotation | WPS Premium | Better for ongoing PDF editing, annotation, and related advanced tasks |
| More cloud storage and cross-device work | WPS Premium | Includes more cloud storage and broader office capabilities |
How to Subscribe
- Subscribe here: Get WPS Premium
Source: WPS Office pricing page