WPS Replace and Insert Symbols helps you apply replacement marks to selected PDF text and use insertion marks during revision work in WPS PDF on Windows; this guide covers 4 core tasks, with 0 available without membership and 4 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 4 | Matches the number of rows in the How-to Index |
| Available without membership | 0 | Matches the number of Free rows in the How-to Index |
| Membership-related items | 4 | Matches the number of membership-required rows in the How-to Index |
| Version limit | None specified | Based on the current feature guidance |
About This Feature
Overview
Replace and Insert Symbols is used during PDF text editing to mark content that should be replaced and to indicate where additional text should be inserted. After you enter Edit Content and Text Editing mode, you can select text and apply the replacement mark from either the main toolbar or the floating toolbar. In revision scenarios, insertion marks can also be used to show where new content should be added.
This feature is useful for contract review, policy updates, paper proofreading, and internal document circulation. If you need to mark revisions directly in a PDF, it helps reduce extra format conversion steps.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office |
| App version | It is recommended to use the latest version of WPS Office for a stable PDF editing experience |
| Network | No mandatory internet connection is required for editing local PDF files; internet access is needed for sign-in or membership purchase |
| Other | You need an editable PDF file; scanned PDFs usually need OCR before text editing |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Post-install check | Launch WPS Office, open a PDF file, and confirm that the Edit tab shows the Edit Content entry |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | In WPS PDF, you can enter text editing mode, select text, apply a replacement mark, and use insertion marks during revision work. | Word lets you apply strikethrough formatting to selected text and also supports double strikethrough. | Google Docs lets you apply strikethrough from Format > Text > Strikethrough. | Notion supports strikethrough with a keyboard shortcut and Markdown-style syntax. | Acrobat provides text markup tools such as strikethrough text for PDF review and commenting workflows. |
| Official Source | — | Apply or remove strikethrough text formatting | How do I do a strikethrough in Google Docs? | Keyboard shortcuts | Add markups |
Advantage: It works directly in a PDF editing workflow, so you can mark revisions without converting the file to another document format first.
Overall Conclusion
If your main task is marking revisions directly in a PDF, WPS and Adobe are closer to the original PDF workflow. If your documents are mainly edited in word processing or collaborative note-taking environments, Microsoft, Google, and Notion fit those text-based workflows more naturally.
Use Cases
| No. | Scenario | Suitable for | Main need | How this feature helps |
|---|---|---|---|---|
| 1 | Contract clause revision | Legal and administrative teams | Mark text that should be removed in the original PDF | Select the text and apply the replacement mark |
| 2 | Approval note insertion | Managers and reviewers | Show where new wording should be inserted | Use insertion marks during text revision |
| 3 | Paper or report proofreading | Teachers, students, and researchers | Keep the original wording visible while marking changes | Review text section by section in text editing mode |
| 4 | Policy document updates | HR and operations teams | Replace outdated wording item by item | Use the toolbar to process selected text quickly |
| 5 | Post-OCR scanned file revision | Archive and document staff | Continue manual proofreading after OCR | Enter text editing mode after OCR and apply revision marks |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Basic PDF viewing | ✅ | ✅ |
| PDF editing related to Replace and Insert Symbols | Requires membership | ✅ |
| Broader PDF editing and conversion tools | Limited to basic scope | ✅ |
| Cloud storage | 1 GB | 20 GB |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| You mainly view PDFs or handle light basic tasks | Free plan | Suitable for basic viewing and light PDF use |
| You regularly edit PDF text, mark revisions, or convert files | WPS Premium | Better suited for ongoing PDF editing work |
How to Subscribe
- Visit Get WPS Premium and choose a plan that fits your needs.
- After signing in to your WPS account, review the available plans and benefit details on the purchase page.
Source: WPS Office pricing page