WPS PDF Annotations helps you add, edit, and remove note-based annotations in PDF files on Windows; this guide covers 3 core tasks, with 0 available without membership and 3 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 3 | Matches the number of rows in the How-to Index |
| Available without membership | 0 | Matches the number of Free rows in the How-to Index |
| Membership-related items | 3 | Matches the number of membership-required rows in the How-to Index |
About This Feature
Overview
WPS PDF Annotations is a PDF commenting feature in WPS Office for Windows. It is used to add notes to specific positions in a PDF page, record feedback, and provide extra context during review.
Its main tasks include:
- Add annotations: Open the Comment tab, choose Note, select a color, and place the annotation on the page.
- Edit annotations: Click an existing annotation icon and update the content in the input box on the right.
- Delete annotations: Open an annotation and use the close button at the upper-right corner of the input box to remove it.
This feature is useful for document review, study notes, team feedback, and scanned PDF explanations. Annotations appear as added markup on the page instead of changing the original PDF body text.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office |
| Network | Adding and editing annotations locally does not require a constant internet connection; sign-in and membership verification may require network access |
| Other | You need to be able to open PDF files; editing PDF annotations requires WPS membership |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Launch WPS Office, open any PDF, and confirm that the Comment tab is available at the top of the window |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Adds note-based annotations to PDFs, lets you choose a color, place the note on a page, then edit or remove it later. | Word supports adding, viewing, replying to, resolving, and deleting comments for document collaboration. | Google Docs supports adding, editing, filtering, replying to, and closing comments, with comment and edit permissions. | Notion supports page comments, inline comments, mentions, replies, and comment resolution for asynchronous collaboration. | Acrobat supports adding, editing, deleting, and replying to PDF comments, with comment management in a comments pane. |
| Official Source | — | Using Modern comments in Word | Use comments, action items, & emoji reactions | Comments, mentions & reactions | Add and manage comments |
Advantage: Focused on page-level PDF annotation, which fits review workflows for finished PDF files.
Overall Conclusion
If your work centers on PDF files, WPS PDF Annotations provides a direct path for page-level notes and feedback. If your workflow depends more on live document discussion, task follow-up, or broader collaboration spaces, Microsoft, Google, Notion, and Adobe each provide comment systems within their own ecosystems.
Use Cases
| No. | Scenario | Suitable users | Main need | How this feature helps |
|---|---|---|---|---|
| 1 | Contract review notes | Legal and administrative teams | Mark exact feedback in a PDF | Add notes at the relevant page position through Comment → Note |
| 2 | Study notes on course materials | Students and teachers | Keep notes while reading PDFs | Insert annotations beside key content and type study notes |
| 3 | Explanations on scanned PDFs | Office users | Add context to files that are not easy to rewrite | Place separate annotations on scanned PDF pages |
| 4 | Team feedback collection | Project members | Keep feedback tied to the right page | Add annotations directly on the PDF instead of separating feedback in chat |
| 5 | Revision checking | Reviewers | Confirm changes page by page | Open existing annotation icons and update notes as needed |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Basic PDF reading | ✅ | ✅ |
| PDF annotation editing | ❌ Requires membership to edit PDF files | ✅ |
| Broader PDF editing and conversion tools | ❌ | ✅ |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| You only need to read PDF content | Free | Suitable for basic viewing needs |
| You need to add, update, or remove PDF annotations regularly | WPS Premium | Annotation editing is part of the PDF editing workflow and fits ongoing review work |
How to Subscribe
- WPS membership: Subscribe now
Source: WPS Office pricing page