How to Use

Use WPS Ribbon with 5 how-to topics, including learning the ribbon area and switching tabs. Start from the How-to Index and follow each entry point and step.

How-to Index

How-to Guide

1. Learn the ribbon area

Entry point: the Ribbon area below the menu bar

1. Open WPS PDF and load a PDF file.
2. Look at the horizontal command area below the menu bar.
3. Confirm that the area includes tabs such as Home, Edit, Page, Comment, Tools, Fill & Sign, Protect, Convert, and WPS AI.
4. Review the buttons and tool groups shown under each tab.

Success Criteria

• Interface result: You can see the Ribbon area below the menu bar.
• Next action available: You can click any tab to view its commands.

Tips While Using

• Common mistake: If no PDF file is open, some commands may be unavailable or shown in a limited state.

2. Switch tabs

Entry point: the tab labels at the top of the Ribbon

1. Find the different tab labels at the top of the Ribbon.
2. Click Home to view common entry points.
3. Click Edit to view content editing tools.
4. Continue by clicking Page or Comment to switch the visible tool area.

Success Criteria

• Interface result: The command area changes after you click a different tab.
• Next action available: You can stay on the tab that matches your current task.

Tips While Using

• Common mistake: If you stay on the current tab only, it may seem like a feature is missing when it is actually under another tab.

3. Use command buttons

Entry point: the command buttons under the current tab

1. Switch to the tab you need first.
2. Find the target button under that tab.
3. Click the button to run the related command.
4. If the button has a drop-down arrow, click it to expand more options.
5. Hover over the button to view its description and shortcut information.

Success Criteria

• Interface result: Clicking the button runs the related command or opens more options.
• Next action available: You can continue with editing, commenting, page management, or another follow-up task.

Tips While Using

• Permissions or membership: Some advanced buttons require membership access.
• Common mistake: If you do not open the correct tab first, the target button will not appear in the current area.

4. Use Fill & Sign and Protect entry points

Entry point: the Fill & Sign and Protect tabs in the Ribbon

1. Click the Fill & Sign tab at the top of the Ribbon.
2. Review the entry points for signatures, form filling, and related tasks.
3. If you need document security tools, click the Protect tab.
4. Select the command that matches your current task and continue.

Success Criteria

• Interface result: You can open the Fill & Sign or Protect tool area.
• Next action available: You can continue with signing, form handling, or document protection tasks.

Tips While Using

• Permissions or membership: Some related features may depend on account benefits.
• Common mistake: Looking for signing tools under unrelated tabs can slow down feature discovery.

5. Open editing-related tools

Entry point: the Edit tab in the Ribbon

1. Open the PDF file you want to work on.
2. Click the Edit tab at the top of the Ribbon.
3. Select the command you need in the editing area.
4. If a membership prompt appears, sign in with an account that has the required benefits and continue.

Success Criteria

• Interface result: The editing tool area opens and the related commands are visible.
• Next action available: If your account has the required benefits, you can continue editing PDF content.

Tips While Using

• Permissions or membership: Editing PDF files requires membership.
• Common mistake: Trying to edit before signing in to an eligible account may prevent the task from continuing.