WPS OCR PDF helps you turn scanned PDF text into editable content on Windows; this guide covers 2 core tasks, 0 available without membership and 2 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 2 | Matches the number of rows in the How-to Index |
| Available without membership | 0 | Matches the number of Free rows in the How-to Index |
| Membership-related items | 2 | Matches the number of membership-related rows in the How-to Index |
About This Feature
Overview
WPS OCR PDF is a PDF text recognition feature in WPS that converts image-based text in scanned PDFs into selectable, searchable, and editable text.
Core tasks include:
- Run OCR recognition: start text recognition by page range and recognition language.
- Edit recognized text: modify text content after OCR is complete.
This feature is useful for scanned contracts, paper document digitization, archive cleanup, and other PDF editing tasks that require text extraction from image-based files.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows computer that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office |
| Network | Keep an internet connection available for installation, sign-in, and membership verification |
| Other | You need to be able to open PDF files; for large files, keep enough storage space and memory available |
Download & Installation
Before using WPS OCR PDF, install WPS Office for Windows.
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Post-install check | Open WPS Office, open any PDF, and check whether the OCR PDF entry appears under the Edit tab |
Source: WPS Office Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | In WPS PDF, you can run OCR on scanned PDFs and continue editing the recognized text in the same workflow. | Microsoft provides OCR services that extract printed or handwritten text from images and documents, with extracted content indexed for search in supported Microsoft 365 scenarios. | Google Drive can convert PDF and image files to text. | Notion can import PDFs, but scanned or image-only PDFs are not reliably searchable unless OCR is completed first. | Adobe Acrobat can recognize text in PDFs and make scanned PDF content searchable, selectable, and editable. |
| Official Source | — | Microsoft Learn OCR overview | Google Drive Help: Convert PDF and photo files to text | Notion Help: Import data into Notion | Adobe Acrobat OCR a PDF |
Advantage: OCR and follow-up text editing are handled inside the same PDF editing flow, with the OCR entry available directly in the PDF editing interface.
Overall Conclusion
If your main goal is how to OCR a PDF and then keep editing the recognized text in one interface, WPS offers a focused PDF workflow. If you mainly need cloud conversion, workspace import, or a separate OCR service, the official tools from Microsoft, Google, Notion, and Adobe may fit different document workflows.
Use Cases
| No. | Scenario | Suitable For | Main Pain Point | How It Helps |
|---|---|---|---|---|
| 1 | Revising scanned contracts | Office staff | A scanned contract cannot be edited directly | Run OCR first, then edit the recognized text |
| 2 | Digitizing paper materials | Students and teachers | Image-based PDFs are hard to copy and search | Use OCR PDF to convert text into editable content |
| 3 | Extracting archive content | Administrative and archive staff | Historical scans are difficult to reuse | Select a page range and run recognition |
| 4 | Organizing multilingual documents | Multilingual users | The recognition language must be chosen in advance | Select the matching recognition language before starting |
| 5 | Editing PDF content after recognition | PDF editing users | The text still needs revision after OCR | Use Edit Content to continue adjusting the text |
Membership & Benefits
Free vs WPS Premium
| Feature Item | Free Users | WPS Premium |
|---|---|---|
| Run OCR PDF recognition | Membership is required to edit PDF files | Available |
| Edit recognized text | Membership is required to edit PDF files | Available |
| Install WPS and open PDFs | Available | Available |
Source: WPS Office pricing page
Recommendations
| Usage Scenario | Recommended Plan | Why |
|---|---|---|
| You only view PDFs occasionally and do not need OCR editing | Free plan | You can install WPS and open or view PDF files first |
| You often process scanned files and need to revise text | WPS Premium | OCR recognition and post-recognition editing are membership-related |
| You regularly work with contracts, receipts, or archives | WPS Premium | It fits repeated OCR and text revision workflows |
How to Subscribe
- WPS membership center: Subscribe to WPS Premium
Source: WPS Office pricing page