WPS Convert to Scanned PDF helps you turn a standard PDF into a scanned-style PDF; this guide covers 2 core tasks, with 0 available without membership and 2 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 2 | Matches the number of rows in the How-to Index |
| Available without membership | 0 | Matches the number of Free rows in the index |
| Membership-related items | 2 | Matches the number of membership-related rows in the index |
| Version limit | None specified | No version threshold is listed for this feature |
About This Feature
Overview
Convert to Scanned PDF is a WPS PDF feature that turns a standard PDF into a scanned-style output file. It is useful when you want a copy that looks closer to a paper scan while keeping the original document unchanged.
Core tasks include:
- Convert a PDF to a scanned-style PDF from the Convert tab.
- Set output options such as output color and save location before conversion.
This feature is useful for archive copies, submission files that need a scanned appearance, and read-only style duplicates that keep the original layout.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows computer |
| App version | Use the latest version of WPS Office when possible |
| Network | No constant connection is required for local conversion, but sign-in and membership checks may require internet access |
| Other | You need to be able to open PDF files and save files to a local folder |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Installation | Download the installer and complete setup with the installation wizard |
| Check after installation | Open WPS PDF, open any PDF file, and confirm that the Convert tab shows the Convert to Scanned PDF entry |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Converts a standard PDF into a scanned-style PDF and lets you set output color and output folder before starting. | Word can open a PDF and convert it into an editable Word document. If the PDF mostly contains charts or graphics, the whole page may appear as an image. | Google Docs lets users download a file as a PDF copy for document export. | Notion lets users export a page as PDF and adjust page format and scale. | Acrobat can scan paper documents to PDF and lets users configure scan quality, output method, and OCR settings. |
| Official Source | — | Opening PDFs in Word | Create, view, or download a file | Export your content | Scan documents to PDF in Acrobat |
Advantage: focuses directly on scanned-style PDF output inside the PDF conversion workflow, with color and save-location settings before conversion.
Overall Conclusion
WPS is a practical fit when you need a direct desktop workflow for creating scanned-style PDF copies. Microsoft, Google, and Notion focus more on editing or exporting existing content, while Adobe is better suited to scanner-connected workflows and OCR processing.
Use Cases
| No. | Scenario | Suitable For | Main Need | How WPS Helps |
|---|---|---|---|---|
| 1 | Archive-style duplicate | Administrative and records staff | Keep the original content while creating a scan-like copy | Convert the file to a scanned-style PDF |
| 2 | Read-only style submission copy | Office users handling document delivery | Share a version that is less convenient to edit directly | Choose output settings and start conversion |
| 3 | Black-and-white scan appearance | Users who want a consistent visual style | Create a uniform scan-like look | Select black-and-white output before conversion |
| 4 | Organized output storage | Users managing many result files | Keep converted files in a specific folder | Set the output directory before conversion |
| 5 | Preserve the original file | Users who need both original and converted copies | Avoid overwriting the source PDF | Save the converted file to a new location |
Membership & Benefits
Free vs WPS Premium
| Capability | Free | WPS Premium |
|---|---|---|
| Basic PDF features | Available | Available |
| PDF reading | Available | Available |
| Edit PDF files | Limited | Available |
| Convert to Scanned PDF | Membership required | Available |
| Cloud storage | 1 GB | 20 GB |
Source: WPS Office pricing page
Recommendations
| Usage Scenario | Recommended Plan | Why |
|---|---|---|
| Basic PDF viewing and reading | Free | Covers basic PDF access and reading needs |
| Frequent PDF editing or scanned-style conversion | WPS Premium | This feature is tied to PDF editing access and is more suitable for membership users |
How to Subscribe
- Subscription page: Open the WPS membership page
- Before subscribing, review whether your selected plan includes the PDF features you need.
Source: WPS Office pricing page