How to Use

Use WPS Area Highlight with 4 how-to topics: add an area highlight, choose a highlight color, change a highlight color, and delete a highlight; all 4 items are membership-related.

How-to Index

How-to Guide

1. Add an Area Highlight

Entry: Comment tab → Area Highlight

1. Open the PDF file that you want to annotate.
2. Click the Comment tab on the top menu bar.
3. Click Area Highlight.
4. Hold down the left mouse button and drag over the region that you want to highlight.
5. Release the mouse button to finish the area highlight.

Success Criteria

• Visual result: A new highlighted region appears on the page.
• Next action available: You can continue adding highlights or select the new highlight to change its color or delete it.

Tips While Using

• Membership: PDF editing requires membership permission.
• Common mistake: If Area Highlight is not enabled before dragging, the action may become a normal selection instead.

2. Choose a Highlight Color

Entry: Comment tab → Area Highlight

1. Click Area Highlight on the Comment tab.
2. Choose the color you want in the color picker.
3. Select from Auto, Theme Colors, Standard Colors, Other Colors, or Eyedropper as needed.
4. Return to the PDF page and drag to create the highlight region.

Success Criteria

• Visual result: The new area highlight appears in the selected color.
• Next action available: You can continue adding multiple highlights with the current color.

Tips While Using

• Common mistake: If you start dragging before choosing a color, the highlight uses the current default color.
• Suggestion: If you need to distinguish different annotation types, set a color rule in advance.

3. Change a Highlight Color

Entry: Click an existing highlight

1. Click an existing highlighted region in the PDF page.
2. Click the Color button on the floating toolbar.
3. Select a new highlight color.
4. Check whether the highlight on the page has updated.

Success Criteria

• Visual result: The existing highlight changes to the new color.
• Next action available: You can continue adjusting the colors of other highlights.

Tips While Using

• Common mistake: If the highlight is not selected first, the floating toolbar does not appear.
• Suggestion: During large review tasks, use consistent colors for different issue types.

4. Delete a Highlight

Entry: Right-click an existing highlight

1. Right-click the highlighted region in the PDF page.
2. Select Delete from the menu.
3. Confirm that the highlight has been removed from the page.

Success Criteria

• Visual result: The selected highlight disappears from the page.
• Next action available: You can add a new area highlight again if needed.

Tips While Using

• Common mistake: If you right-click outside the highlighted region, the delete menu may not appear.
• Suggestion: Click once to confirm the target highlight before deleting it.