How to Use

Use Restrict Editing with 5 how-to topics, including enabling the feature, setting editing restrictions, and more; choose a topic from the index and follow the steps.

How-to Index

How-to Guide

1. Enable Restrict Editing

Entry: Review > Restrict Editing

1. Open a document in WPS Writer.
2. Click the Review tab on the top menu bar.
3. Click Restrict Editing.
4. If the Restrict Editing button also appears in the right task pane, click it to open the pane.

Success Criteria

• Interface result: The Restrict Editing task pane appears on the right side.
• What you can do next: You can continue with editing restrictions, password protection, or exception settings.

Tips While Using

• Common mistake: If you are not on the Review tab, the entry may be hard to find.

2. Set Editing Restrictions

Entry: Restrict Editing pane

1. In the Restrict Editing pane, select Limit formatting to a selection of styles.
2. Select Allow only this type of editing in the document.
3. Open the drop-down list and choose the allowed editing type.
4. Select No changes (Read only), Tracked changes, Comments, or Filling in forms as needed.

Success Criteria

• Interface result: The selected restriction type is shown in the pane.
• What you can do next: You can continue and start protection with a password.

Tips While Using

• Common mistake: If the restriction check box is not selected, the drop-down setting will not take effect.

3. Set Password Protection

Entry: Bottom of the Restrict Editing pane

1. Click Start Protection.
2. Choose password protection.
3. Enter the password and confirm it again.
4. Click OK to start protection.

Success Criteria

• Interface result: The document enters a protected state.
• What you can do next: Unauthorized users can edit only in the allowed way.

Tips While Using

• Common mistake: If the two password entries do not match, the setup cannot be completed.
• Environment note: Keep the password in a safe place because it is required to stop protection later.

4. Stop Restrict Editing

Entry: Review > Restrict Editing > Stop Protection

1. Open the protected document.
2. Click Stop Protection.
3. Enter the password used when protection was set.
4. Click OK to restore normal editing.

Success Criteria

• Interface result: Restrict Editing is removed.
• What you can do next: The document returns to normal editing.

Tips While Using

• Common mistake: If the password is incorrect, protection cannot be removed.

5. Set Exception Areas

Entry: Restrict Editing pane > More users

1. Open the Restrict Editing pane.
2. Click More users.
3. Add the users who should be allowed to edit.
4. Start protection so the selected users keep editing access.

Success Criteria

• Interface result: The selected users are added to the editable scope.
• What you can do next: Other unauthorized users remain restricted.

Tips While Using

• Common mistake: Adding users before finishing the overall restriction setup can cause missed protection steps.
• Environment note: Prepare the user information you want to authorize in advance.