This feature helps you compare two text documents and review differences with revision marks; this guide covers 5 core tasks, with 5 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 5 | Matches the number of rows in the How-to Index |
| Available without membership | 5 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
| Version limits | None specified | You can open the compare feature directly in WPS Writer |
| Membership limits | None specified | This feature can be used without a membership requirement |
About This Feature
Overview
WPS Compare Documents is a document comparison feature in WPS Writer. It compares an original document with a revised document and shows the differences with revision marks, making it easier to review what changed and where the edits appear.
Core tasks include:
- Start document comparison from the Review tab.
- Select the original document and the revised document.
- Review comparison results with revision marks and highlights.
- Show source documents in different display modes.
- Merge the comparison result by accepting or rejecting changes.
Typical use cases include contract review, paper revision checks, and version proofreading. This workflow helps reduce manual line-by-line checking when you need to compare documents in WPS Office.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device |
| App version | A current version of WPS Office is recommended |
| Network | The comparison workflow is a local feature and does not require a constant internet connection |
| Other | Prepare two saved text documents that can be opened in WPS Writer |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Installation | Download and install WPS Office, then open WPS Writer to access the feature |
| Check after installation | Open WPS Writer, go to the Review tab, and confirm that the Compare entry is available |
Source: WPS Office download
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability summary | Compares two text documents, lets you choose the original and revised files, shows differences with revision marks, and supports follow-up review with Accept or Reject. | Word can compare two versions of a document from the Review tab, with options for text, formatting, and comments, and it creates a separate comparison result document. | Google Docs can compare documents from the Tools menu and creates a new comparison document with suggested edits and comments. | Notion focuses on page history and content restoration, which helps review changes over time, but it is not a direct two-document comparison tool. | Acrobat can compare two PDF versions and generate a report that highlights text and graphic changes. |
| Official source | — | Compare document differences using the legal blackline option | compare documents | Delete & restore content | Compare two versions of a PDF file (Acrobat Pro) |
Advantage: The comparison entry fits naturally into the Writer review workflow for text revision and merge tasks.
Overall Conclusion
WPS Compare Documents is a practical fit when your main task is reviewing edits between two Writer files and then deciding which changes to keep. Microsoft Word and Google Docs also provide document comparison workflows, while Notion is more focused on page history and Adobe is more focused on PDF comparison.
Use Cases
| No. | Scenario | Suitable for | Main challenge | How this feature helps |
|---|---|---|---|---|
| 1 | Contract version review | Legal and administrative teams | It is hard to locate clause changes quickly | Compare documents and review revision marks |
| 2 | Paper revision check | Students and teachers | Multiple revision rounds make changes harder to track | Compare the draft and revised version with highlights |
| 3 | Policy document proofreading | Office staff | Multi-person edits can make version control harder | Use the comparison result to review changes in one place |
| 4 | Project document review | Project members | You need to confirm added and deleted content | Show source documents for side-by-side review support |
| 5 | Final merge before publishing | Editors and reviewers | Each change needs a keep-or-remove decision | Use Accept or Reject to finalize the result |
Membership & Benefits
Free vs WPS Premium
| Item | Free | WPS Premium |
|---|---|---|
| Compare Documents | Available | Available |
| View revision marks | Available | Available |
| Accept or reject changes | Available | Available |
| Other premium benefits | Refer to the current plan page | Refer to the current plan page |
Source: WPS Office pricing page
Recommendations
| Scenario | Recommended plan | Why |
|---|---|---|
| Everyday document comparison | Free | This feature can be used without a membership requirement |
| You also need additional premium office benefits | WPS Premium | Suitable if you want this feature together with other premium services |
How to Subscribe
- Subscription page: WPS Office pricing page
- Review the current plans and benefit details on the pricing page before subscribing.
Source: WPS Office pricing page