How to Use

Use WPS Comments on macOS through 5 how-to topics, all available without membership; choose a topic from the index and follow the entry path and steps.

How-to Index

How-to Guide

1. Insert a Comment

Entry path: Review tab → Comment → Insert Comment

1. Select the text that you want to comment on.
2. Click the Review tab.
3. Click Insert Comment.
4. Type your comment in the comment box on the right.

Success Criteria

• Interface result: A new comment box appears on the right, and the related comment marker appears for the selected location.
• What you can do next: You can continue typing, reply later, or move to another comment.

Tips While Using

• Common mistake: If you do not select text first, the comment location may not match what you expected.
• File compatibility: For cross-device collaboration, saving in .docx format can help maintain compatibility.

2. Reply to a Comment

Entry path: Side drop-down button (☰) on the comment box

1. Click the side drop-down button (☰) on an existing comment box.
2. Click Reply.
3. Type your reply to continue the comment thread.

Success Criteria

• Interface result: A new reply appears under the original comment.
• What you can do next: You can add more replies or continue handling the comment.

Tips While Using

• Common mistake: Make sure you are working on an existing comment before using Reply.
• Collaboration tip: When several people discuss the same issue, keep replies in the same thread for clearer context.

3. Resolve a Comment

Entry path: Side drop-down button (☰) on the comment box

1. Click the side drop-down button (☰) on an existing comment box.
2. Click Resolve.
3. The comment is marked as resolved. Click again if you need to cancel the resolved status.

Success Criteria

• Interface result: The comment shows a resolved status.
• What you can do next: You can reopen it if needed or continue reviewing other comments.

Tips While Using

• Common mistake: Resolving a comment does not delete its content. It only changes the handling status.
• Usage tip: This is useful when you want to organize review progress after an issue has been handled.

4. Delete a Comment

Entry path: Review tab → Comment → Delete Comment

1. Click the comment that you want to remove.
2. Click Delete Comment to remove the current comment.
3. Click the drop-down arrow next to Delete Comment to choose whether to delete the current comment or all comments in the document.

Success Criteria

• Interface result: The deleted comment no longer appears.
• What you can do next: You can continue cleaning up comments or save the document.

Tips While Using

• Common mistake: Before deleting all comments in the document, confirm that you no longer need the review history.
• Finalization tip: Before delivery, check whether review traces should be kept or removed.

5. Show or Hide Comments

Entry path: Review tab → Show Markup → Comments

1. Click the Show Markup drop-down menu.
2. Select or clear the Comments option.
3. Control whether comments are shown or hidden.

Success Criteria

• Interface result: The comment area is shown or hidden based on your setting.
• What you can do next: You can keep reading the main text or show comments again for review.

Tips While Using

• Common mistake: Hidden comments are not deleted comments.
• Reading tip: Before a presentation or screen sharing session, hiding comments can reduce visual distraction.