WPS Features
Resources
Free AI Tools
Docs Center

How to Use

Last updated:July 8, 2026

Use Share File with 3 how-to topics, including sharing from an open document, sharing from the Home page, and choosing the right sending method.

How-to Index

No.TopicMembership Requirement
11. Share a file from an open documentFree
22. Share a file from the Home pageFree
33. Choose the right sending methodFree

How-to Guide

1. Share a file from an open document

Entry: Top menu bar in the document → Share → Share as File

  1. Open the document you want to share.
  2. Tap Share on the top menu bar.
  3. Select Share as File.
  4. Choose Share as Link or Share as File as needed.
  5. Select a share target such as WPS Collaboration, WeChat, or Mail.
  6. Send the document. The file is sent as an original online cloud document or a .docx file.

Success Criteria

  • Interface result: The iOS share sheet or target-app selection screen opens normally.
  • What you can do next: You can continue choosing a recipient, app, or sending method.
  • No side effect: The original document stays open and is still available for editing.

Tips While Using

  • Common mistake: Choosing the wrong sending method in the Share flow and getting a different output format than expected.
  • Environment note: If the target app is not installed or not signed in, sending may not finish in that app.

2. Share a file from the Home page

Entry: WPS Home page → target document Share button → Share as File

  1. Open the WPS Home page.
  2. Find the document you want to share in the document list.
  3. Tap the Share button for that document.
  4. Select Share as File.
  5. Choose the share target and complete the sending process.

Success Criteria

  • Interface result: You can enter the share-target selection screen without opening the document first.
  • What you can do next: You can send the file to Mail, social apps, or collaboration apps.
  • No side effect: Other files in the document list are not affected.

Tips While Using

  • Common mistake: Sending the wrong file because the file name was not checked first.
  • Environment note: The document must already be available in the current account's accessible file list.

3. Choose the right sending method

Entry: Sending-method selection screen in the sharing flow

  1. Enter the document sharing flow.
  2. Review the available sending methods.
  3. Choose Share as File when the recipient needs the original file format for continued editing.
  4. Choose Share as Link when the recipient should open the online document for viewing or collaboration.
  5. If you need a static result, choose another sending method such as image sharing when appropriate.

Success Criteria

  • Interface result: Different sending-method options are visible.
  • What you can do next: You can choose the output format that matches the recipient's needs.
  • No side effect: Switching sending methods does not change the original document content.

Tips While Using

  • Common mistake: Sending a document as an image when the recipient actually needs an editable file.
  • Environment note: Link sharing usually depends on network access and online document availability.