WPS Sheet Tools is a set of table editing features in WPS Writer; it includes 8 core tasks, with 8 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 8 | Matches the number of rows in the How-to Index |
| Available without membership | 8 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Sheet Tools is a table editing toolkit in WPS Writer for creating, adjusting, and organizing tables inside documents. It supports common table tasks from basic structure changes to multi-page layout, sorting, calculations, and converting between tables and text.
Core capabilities include:
- Select table objects for cells, rows, columns, ranges, or the whole table.
- Adjust row height and column width with drag handles, exact values, or AutoFit.
- Insert and delete rows, columns, cells, or entire tables.
- Merge and split cells for more flexible table layouts.
- Repeat header rows across pages for long tables.
- Allow rows to break across pages when a table spans multiple pages.
- Sort table content and run basic calculations in table cells.
- Convert tables to text, erase borders, and draw diagonal lines.
This feature is useful for reports, policy documents, schedules, quotations, lists, and other document layouts that rely on tables.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office |
| Network | Local table editing does not require a constant internet connection; downloading, installation, and account-related actions require network access |
| Other | You need permission to open and edit WPS Writer documents |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Open WPS Office, create or open a Writer document, and select or insert a table to access table-related tools |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Provides table object selection, row and column adjustment, insertion and deletion, merge and split, repeat header rows, row breaks across pages, sorting, formulas, table-to-text conversion, border erasing, and diagonal line drawing in document editing. | Word supports table editing and can repeat header rows on subsequent pages for long tables. | Google Docs focuses on online document creation, collaboration, templates, smart chips, pageless documents, and file import in its official product page. | Notion table view is database-oriented and supports table views, bulk editing, drag-and-drop row and column arrangement, wrap text, and calculations. | Acrobat focuses on PDF table accessibility work such as cell types, header scope and span, header IDs, and repeating header row artifact handling. |
| WPS Advantages | Advantage: WPS combines structural editing, page layout handling, sorting, calculations, and table-to-text conversion in one document workflow for everyday document formatting. | Compared with WPS: Microsoft clearly documents repeated header rows, but the cited page focuses on that task rather than a broader set of table editing tools in one place. | Compared with WPS: Google Docs emphasizes collaboration and document workflows, while its official product page gives less detail about advanced in-document table layout controls. | Compared with WPS: Notion is stronger for database-style information management, while WPS is closer to traditional document table formatting. | Compared with WPS: Adobe Acrobat is oriented toward PDF accessibility and post-processing instead of routine document table editing. |
| Official Source | — | Repeat table header on subsequent pages | Google Docs product page | Table view | Complex tables |
Overall Conclusion
If your main goal is to edit table structure, handle multi-page layout, and complete basic data tasks directly inside a document, WPS Sheet Tools fits that workflow well. Microsoft Word centers on mature document editing, Google Docs highlights collaboration, Notion centers on database-style tables, and Adobe Acrobat focuses on PDF structure and accessibility.
Use Cases
| No. | Scenario | Suitable for | Main issue | Solution |
|---|---|---|---|---|
| 1 | Multi-page table layout | Administrative staff, teachers, office users | Header rows are hard to follow after page breaks | Use repeat header rows and row breaks across pages |
| 2 | Quotations and item lists | Sales, procurement, operations | Table structure changes often | Use row and column insertion, deletion, merge, and split |
| 3 | Class schedules or duty tables | Teachers, coordinators, managers | Complex headers and diagonal sections are needed | Use merge and split plus diagonal line drawing |
| 4 | Quick data cleanup in documents | Office users | Data in a document needs sorting and totals | Use sorting and table calculations |
| 5 | Reusing table content as plain text | Editors, legal teams, project staff | Table content needs to be converted for further editing | Use table-to-text conversion |
Membership & Benefits
Free vs WPS Premium
| Feature area | Free users | WPS Premium |
|---|---|---|
| Sheet Tools table editing | Available | Available |
| Advanced table tool access in Writer | Available | Available |
| Cloud storage | 1 GB | 20 GB |
| Templates | Basic templates | More advanced templates |
| AI tools | Limited access | More available usage with plan limits |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| Everyday document table editing | Free | Sheet Tools itself is available without membership for common table creation and formatting |
| More cloud storage, templates, or AI support | WPS Premium | Useful when you also need expanded office resources beyond table editing |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page