How to Use WPS Insert Table on Windows

Use WPS Insert Table on Windows through 6 how-to topics, including quick insertion, precise row and column setup, irregular table drawing, text-to-table conversion, external table pasting, and built-in table templates; 5 topics are free and 1 topic is membership-related.

How-to Index

How-to Guide

1. Quickly insert a regular table

Entry path: Insert → Table → drag to select rows and columns

1. Place the cursor where you want the table to appear.
2. Click the Insert tab on the top menu bar.
3. Click Table, then drag across the grid to choose the rows and columns you need.
4. Click to insert the table.

Success Criteria

• Interface result: A regular table appears in the document with the selected row and column count.
• Next action available: You can type into cells or continue adjusting the table style.

Tips While Using

• Common mistake: If the cursor is not placed first, the table may be inserted in the wrong location.
• Environment note: This method is suitable for common table sizes.

2. Insert a table with exact rows and columns

Entry path: Insert → Table → Insert Table

1. Click the Insert tab.
2. Click Table, then select Insert Table.
3. Enter the number of columns and rows in the dialog box.
4. Set column width options as needed.
5. Click OK to finish.

Success Criteria

• Interface result: The inserted table matches the row and column values you entered.
• Next action available: You can continue editing cell content, borders, and widths.

Tips While Using

• Common mistake: Incorrect row or column values can affect later layout work.
• Environment note: This method is useful when you need more precise control.

3. Draw an irregular table freely

Entry path: Insert → Table → Draw Table

1. Click Insert and then Table.
2. Select Draw Table.
3. When the pointer changes to a pencil, drag to draw the outer border first.
4. Draw horizontal, vertical, or diagonal lines inside the border to divide cells.
5. Press Esc or click a blank area to exit drawing mode.

Success Criteria

• Interface result: A custom table structure appears in the document.
• Next action available: You can enter content or continue adjusting borders.

Tips While Using

• Common mistake: An open border can affect later cell division.
• Environment note: This method is suitable for complex headers or irregular layouts.

4. Convert text to a table

Entry path: Select text → Insert → Table → Insert Table → Convert Text to Table

1. Select the text that you want to convert.
2. Click Insert and then Table.
3. Open the related insert-table entry and choose Convert Text to Table.
4. Set the row count, column count, and text separator options in the dialog box.
5. Click OK to generate the table.

Success Criteria

• Interface result: The original text is converted into a table based on the selected separator settings.
• Next action available: You can continue adjusting widths, borders, and formatting.

Tips While Using

• Common mistake: Inconsistent separators in the original text can cause misaligned results.
• Environment note: It is helpful to clean up the text separators before conversion.

5. Copy and paste from a spreadsheet or another document

Entry path: Copy in the source file → paste in WPS Writer

1. Select the target area in the spreadsheet or other document.
2. Press Ctrl+C to copy it.
3. Switch to WPS Writer and place the cursor where you want the table.
4. Press Ctrl+V to paste, or use Paste Special to keep the original formatting.

Success Criteria

• Interface result: The table content is inserted into the current document.
• Next action available: You can continue editing the table content or style.

Tips While Using

• Common mistake: Direct paste may not keep the source formatting exactly.
• Environment note: Paste Special is often more suitable for cross-app copying.

6. Use built-in table templates

Entry path: Insert → Table → Table Templates

1. Click Insert and then Table.
2. Browse preset templates or view categorized templates in the side pane.
3. Move the pointer over the template you want.
4. Click Use Now to insert it.

Success Criteria

• Interface result: A table template with preset styling is inserted into the document.
• Next action available: You can continue editing the content and style after insertion.

Tips While Using

• Common mistake: If you do not check the template label first, you may only notice access limits later.
• Membership note: Some templates require WPS membership.
• Environment note: Template browsing and use may require sign-in and network access.