WPS Hidden Text on macOS lets you keep selected text in a document while controlling whether it appears on screen or in print; this guide covers 3 core tasks, with 3 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 3 | Matches the number of rows in the How-to Index |
| Available without membership | 3 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Hidden Text is a text-formatting feature in WPS Writer for Mac that lets you keep notes, draft content, template placeholders, or internal instructions in a document while deciding whether that content is visible on screen and whether it is included in print output.
Core capabilities include:
- Apply the hidden text attribute to selected text so the content stays in the document without always appearing in the main reading view.
- Control whether hidden text is shown in the document view, with visible markers when display is enabled.
- Control whether hidden text is printed, which is useful for different print scenarios.
This feature is useful for template creation, internal review, draft cleanup, and print control.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Mac device that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office for Mac |
| Network | No mandatory network connection is required for local editing and hidden text settings; network access is needed for download, installation, and account-related actions |
| Other | Open an editable document in WPS Writer and make sure you have permission to change text formatting and print settings |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Launch WPS Office → open a WPS Writer document → select text and open Font from the right-click menu, or open File Preferences to check the View and Print options related to hidden text |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Supports applying hidden text to selected content and separately controlling on-screen display and print output. | Word provides a Hidden text display option and a Print hidden text option for text formatted as hidden. | Google Docs product pages highlight collaboration, comments, version history, and eSignature, but do not describe a native hidden-text formatting control or hidden-text print option. | Notion supports page comments, inline comments, and comment display settings for collaboration, but this is not the same as a hidden-text formatting attribute inside document text. | Acrobat Pro provides redaction tools to permanently remove visible content and hidden information before sharing, with a focus on sanitizing files rather than keeping text available for later display. |
| WPS Advantages | Advantage: WPS keeps hiding, showing, and print control in the same document-editing workflow, which fits template placeholders, internal notes, and print checks. | Compared with WPS: Word also supports showing and printing hidden text, but its official guidance focuses on display and print options rather than a lightweight template-oriented workflow. | Compared with WPS: Google Docs is positioned more around online collaboration and comments, and its official product page does not describe an equivalent native hidden-text text property. | Compared with WPS: Notion comments work well for discussion and feedback, but they do not turn body text into content that can be hidden and then controlled in print settings. | Compared with WPS: Acrobat redaction is designed for permanent removal and hidden-information cleanup, not for keeping text in place and showing it again later when needed. |
| Official Source | — | Word Options (Display) | Google Docs product page | Comments, mentions & reactions | Redact sensitive content in PDFs in Acrobat Pro |
Overall Conclusion
If you need to keep text in a document while deciding whether it should appear on screen or in print, WPS Hidden Text fits everyday document editing well. Microsoft Word offers a similar display-and-print control model, while Google Docs, Notion, and Adobe focus more on collaboration comments or permanent content cleanup than on the same hidden-text workflow.
Use Cases
| No. | Scenario | Suitable for | Main issue | How it helps |
|---|---|---|---|---|
| 1 | Managing template placeholder content | Administrative staff, teachers, operations teams | Instructional text in a template should not appear in the final version | Set the instructional text as hidden text and show it only when needed |
| 2 | Keeping internal notes in a document | Editors, reviewers, project members | Internal reminders need to stay in the file without affecting the external version | Save notes as hidden text and turn display off or adjust print settings before sharing |
| 3 | Controlling print output | Office users who print documents | The same file needs different output in different print situations | Choose whether hidden text is printed in the print settings |
| 4 | Organizing draft content | Writers and content creators | Draft paragraphs should be kept temporarily without cluttering the main text | Mark temporary content as hidden text and show it again later if needed |
| 5 | Assisting pre-printed paper workflows | Finance and administrative teams | Helper text may need to appear only in specific print jobs | Use the hidden-text print option that matches the print task |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Set hidden text | ✅ Available | ✅ Available |
| Show hidden text | ✅ Available | ✅ Available |
| Control hidden-text printing | ✅ Available | ✅ Available |
| Basic PDF features | ✅ Available | ✅ Available |
| Advanced PDF and extended tools | Some features are limited | More complete access to advanced and extended tools |
| Cloud storage | 1 GB | 20 GB |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| You only need to set, view, and print hidden text in documents | Free version | Hidden Text itself is available without membership and works well for everyday document editing |
| You also need broader PDF tools, templates, or more cloud storage | WPS Premium | A better fit for users who need expanded office features and more storage |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page