How to Use a Document Editor with AI Rewrite (WPS Writer Guide)

Quick Answer: What Is a Document Editor with AI Rewrite?

A document editor with AI rewrite lets you select existing text and ask built-in AI to improve structure, clarity, and professional tone—without switching to a separate writing app. Strong tools also offer prompt-to-draft generation so you can start from a blank page, then polish sections in place.

WPS Writer in WPS Office includes both paths: Smart Create generates a formatted draft with headings and paragraphs from your description, and AI Refine reviews content and enhances structure and professionalism in each section. Open Productivity Tools → Refine, or use WPS AI Tab → Improve Writing, select the sentence you want to rewrite, choose a tone, and press Accept.

Editorial check: AI rewrite output requires human fact-checking and tone review. Confirm AI usage limits on live WPS pricing before relying on free tiers, and verify .docx fidelity on your target files before sharing.

Key Facts

What to Look for in AI Rewrite Features

When evaluating a document editor with AI rewrite, check four capabilities:

1. In-editor rewrite — Can you highlight a sentence or paragraph and refine it without exporting to another tool?

2. Tone control — Does the AI let you pick a tone that matches your document before you accept changes?

3. Draft plus polish — Can you generate a first draft from a prompt, then refine sections in the same file?

4. Format preservation — Does the editor support your DOC/DOCX files and keep layout intact after AI edits?

Also plan for manual review: even strong AI rewrite tools can misread context-sensitive passages or drift from your intended voice. Prefer editors that expose Accept, Redo, and Discard so you stay in control.

WPS Writer: Open Productivity Tools and Choose Refine

WPS Office is described as a free all-in-one suite to edit Word, Excel, and PPT. Inside WPS Writer, WPS Academy documents Productivity Tools with paths to Smart Create, Refine, and Spell Check in the familiar Writer interface.

To start AI rewrite from the productivity menu:

1. Open your document in WPS Writer on desktop.

2. Open Productivity Tools.

3. Select Refine to review and enhance existing content.

Alternatively, use WPS AI Tab → Improve Writing when working from the AI ribbon. Both paths lead to the same refine workflow described in the next section.

Editorial check: Menu screenshots prove entry points, not finished rewrite output. Always read AI suggestions before accepting.

Step-by-Step: Rewrite Selected Text with AI Refine

WPS Academy documents this AI Refine workflow for rewriting selected text:

1. Open WPS AI Tab.

2. Click Improve Writing.

3. Click Choose File and select the document.

4. Select the sentence to refine (prefer specific sentences over entire blocks).

5. Choose the desired tone that matches your overall content.

6. Press Accept — the document updates with enhancements.

AI Refine reviews document content and enhances it to improve general structure and professionalism in each section. After accepting, scan headings, lists, and citations—especially on technical or legal passages where AI may produce inaccurate refinements.

Draft First with Smart Create, Then Refine

For new documents, pair Smart Create with AI Refine:

1. In WPS AI Writer, describe the document you need.

2. The AI generates a formatted draft with headings, paragraphs, and basic structure you can edit in place.

3. Review the draft. Use Discard if it misses the mark, Redo to generate a new version, or Accept to insert content into the document.

4. Enter follow-up instructions to optimize or expand sections.

5. Switch to AI Refine on individual sentences that still need clearer structure or a more professional tone.

This draft-then-refine pattern matches how most writers use AI: generate structure first, polish voice and clarity second—all inside one document editor with AI rewrite.

Accept, Redo, or Discard AI Suggestions

WPS Academy documents three controls after Smart Create generates content:

The same discipline applies to AI Refine: press Accept only after you verify facts, tone, and formatting. If a refinement changes meaning, reject it and try a narrower text selection with a tone closer to your original voice.

Editorial check: No AI rewrite feature delivers one-click perfect copy. Budget time for manual editing on every document you share externally.

Tips When AI Rewrite Changes Tone or Meaning

WPS Academy documents common Refine limitations:

• Inaccurate refinements on context-sensitive text — manually edit the final version rather than accepting blindly.

• Changed original tone when AI misreads intent — use specific sentences for enhancement instead of entire text.

• Tone mismatch — select a tone that matches your overall content; Academy notes this as a bonus tip for better results.

Additional practical tips:

• Rewrite one sentence or short paragraph at a time on sensitive sections.

• Keep a backup copy before bulk AI edits on long documents.

• After AI changes, verify DOC and DOCX formatting on the device where recipients will open the file.

• Remember an internet connection is needed for AI processing—offline editing still works, but rewrite features do not.

Brief Note: AI Rewrite in Microsoft Word (Desktop vs Web)

If you already use Microsoft Word, distinguish where you edit:

• Word for the web — Word, Excel, and PowerPoint for the web are free with a Microsoft account and include 5 GB OneDrive storage. This tier covers browser editing, not the full desktop Copilot rewrite stack.

• Desktop Word with Copilot — Editorial check: Full Copilot rewrite assistance in Word typically requires paid or eligible Microsoft 365/Copilot plans. Verify your plan before comparing Copilot rewrite to WPS AI Refine.

When moving AI-rewritten files between Word and WPS Writer, verify .docx fidelity on target files—both apps handle the format natively, but layout after AI edits can vary.

AI Rewrite Features at a Glance

FAQ

What is the difference between Smart Create and AI Refine in WPS Writer?

Smart Create generates a formatted draft with headings and paragraphs from your description. AI Refine reviews existing text and enhances structure and professionalism. Use Smart Create to start; use Refine to rewrite and polish.

How do I rewrite a sentence with AI in WPS Writer?

Open WPS AI Tab → Improve Writing → Choose File, select your document, select the sentence to refine, choose a tone, and press Accept. You can also reach rewrite tools via Productivity Tools → Refine.

Does WPS AI Writer support DOC and DOCX files?

Yes. WPS Academy FAQ states full support for DOC and DOCX formats while preserving formatting and layout. WPS also states 100% Compatible with Microsoft File Formats—verify against your target files after AI edits before sharing.

Do I need internet access for AI rewrite in WPS Writer?

Yes. WPS Academy notes an internet connection is needed for AI processing. You can edit documents offline, but AI rewrite and Smart Create require connectivity.

Should I trust AI rewrite output without editing?

No. WPS Academy lists AI results may still require manual editing. Refine can produce inaccurate refinements on context-sensitive text or change original tone—manually edit the final version and prefer specific sentences over whole-document rewrites.

How does WPS AI Refine compare to Microsoft Word Copilot?

WPS AI Refine runs inside WPS Writer via Productivity Tools or Improve Writing, with tone selection and Accept on suggestions. Word for the web is free with a Microsoft account (5 GB OneDrive), but full Copilot rewrite assistance in Word typically requires paid or eligible Microsoft 365/Copilot plans—verify your tier before assuming parity.

Sources and Last Reviewed

Last reviewed: 2026-07-01

• WPS Academy — AI Document Generator Guide (Smart Create & AI Refine)

• WPS Academy — What is WPS Office

• WPS Pricing — Microsoft file format compatibility

• Microsoft — Free Office online for the web