WPS Select and Edit Data helps you adjust chart data ranges and edit chart values in WPS Presentation on Windows; this guide covers 3 core tasks, with 3 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 3 | Matches the number of rows in the How-to Index |
| Available without membership | 3 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Select and Edit Data is a chart editing feature in WPS Presentation for Windows. It helps you change the data range used by a chart, edit chart values directly, and open chart data editing from a shortcut menu.
Core capabilities include:
- Select a data source: Reassign the data range used by a chart when the displayed content needs to change.
- Edit chart data: Modify values directly in the data table and let the chart update accordingly.
- Edit data from the right-click menu: Open the editing flow from the chart shortcut menu with fewer steps.
This feature is useful for presentation updates, data review, and chart revisions when you want to adjust chart content without rebuilding the chart.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office |
| Network | No mandatory internet connection is required for local chart editing; downloading, installation, and account-related features require network access |
| Other | A chart must already be inserted in the presentation and remain editable |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Post-install check | Open WPS Presentation, open a file that contains a chart, select the chart, and confirm that chart-related tools are available |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | In WPS Presentation, you can use chart tools to select a data source, edit chart data, or open data editing from the right-click menu. | Microsoft Office charts support Select Data and Edit Data, and Microsoft documents describe updating data in an existing chart. | Google Sheets lets users change chart type, edit the data range, and adjust titles, legends, and styles in a spreadsheet-based workflow. | Notion charts are created from database views and update automatically when the underlying database changes. | Adobe Express lets users add charts and edit labels, values, legends, and chart types in a design canvas. |
| WPS Advantages | Advantage: WPS keeps chart data selection and editing inside the presentation workflow, which is convenient for quick chart updates during slide editing. | Compared with WPS: Microsoft often relies on an Excel-based chart data workflow, which fits Office chart editing well but is less centered on in-slide editing. | Compared with WPS: Google is more spreadsheet-centered for chart maintenance, while WPS is more direct when the goal is to revise a chart inside a presentation. | Compared with WPS: Notion is stronger for database-driven live charts, rather than traditional presentation chart editing. | Compared with WPS: Adobe focuses more on design-oriented chart creation and styling than on presentation chart data source selection inside slide editing. |
| Official Source | — | Update chart data | Add and edit a chart or graph | Use charts in Notion | Add charts to designs |
Overall Conclusion
If you need to adjust chart ranges or edit chart values directly inside a presentation, WPS provides a workflow that stays close to slide editing. Microsoft, Google, Notion, and Adobe each fit different priorities such as spreadsheet-based chart maintenance, database-driven charts, or design-focused chart creation.
Use Cases
| No. | Scenario | Suitable for | Main issue | Solution |
|---|---|---|---|---|
| 1 | Updating report figures | Presentation creators | Chart values need to be refreshed quickly on an existing slide | Use Edit Chart Data to revise values directly |
| 2 | Adjusting the displayed range | Analysts or operations staff | The chart is linked to the wrong data range | Use Select Data Source to redefine the range |
| 3 | Fast temporary edits | Presenters or reviewers | A quick edit is needed while reviewing slides | Use the right-click Edit Data entry |
| 4 | Reusing templates | Team members | A reused template still points to old chart data | Re-select the data and verify the updated chart |
| 5 | Reviewing chart accuracy | Reviewers | The chart needs to match the underlying table | Open the data editing view and check values one by one |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Select and edit chart data in presentations | ✅ Available | ✅ Available |
| Basic PDF features | ✅ Available | ✅ Available |
| Template downloads | Limited | Expanded access |
| Cloud storage | 1 GB | 20 GB |
| Advertising | May appear | No advertising |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| Occasional chart edits in presentations | Free version | This feature is available directly for everyday editing needs |
| Frequent document work with broader supporting benefits | WPS Premium | Suitable when you also need more cloud storage, template access, and additional tools |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page