WPS Shared Workbook is a collaboration feature in WPS Sheets; it includes 4 core tasks, with 4 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 4 | Matches the number of rows in the How-to Index |
| Available without membership | 4 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Shared Workbook is a spreadsheet collaboration feature in WPS Sheets for multiple users to work on the same file and manage workbook merging and conflict handling settings. It is useful for spreadsheet collaboration and how to share a workbook in WPS on Windows.
Core capabilities include:
- Traditional sharing entry: Open Shared Workbook settings from the Review tab.
- Multi-user editing: Allow multiple users to edit the same workbook at the same time.
- Advanced sharing options: Set revision update timing and save conflict handling.
- Collaboration method selection: Choose between traditional sharing and cloud collaboration based on your work environment.
Common use cases include local network data entry, team reporting, and maintaining one spreadsheet with multiple editors.
System Requirements
| Item | Requirement |
|---|---|
| OS | A Windows PC that can run WPS Office |
| App version | It is recommended to use the latest version of WPS Office |
| Network | Traditional sharing usually relies on a shared folder on a local network; cloud collaboration requires internet access |
| Other | You need an editable spreadsheet file and access permission to the shared folder or cloud document |
Download & Installation
| Item | Details |
|---|---|
| Official Download | WPS Office Free Download |
| Post-install Check | Open WPS Sheets, go to the Review tab, and confirm that the Shared Workbook entry is available |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Supports multi-user editing through Shared Workbook settings, with workbook merging and conflict handling options; it can also be used alongside cloud collaboration. | Excel supports co-authoring so users can work on the same workbook stored in the cloud and see changes from others. | Google Sheets supports collaborative editing, comments, permissions, and version history with a browser-first workflow. | Notion supports real-time collaboration on pages and databases with comments and permissions, but it is not a traditional shared workbook workflow. | Adobe Acrobat focuses on shared PDF review with comments, annotations, and feedback tracking rather than spreadsheet cell editing. |
| WPS Advantages | Advantage: Includes a direct Shared Workbook entry inside the spreadsheet interface. Distinct: Covers both local shared-folder workflows and cloud collaboration for teams moving from local files to online collaboration. | Compared with WPS: Excel co-authoring depends more on Microsoft 365 and OneDrive or SharePoint cloud storage. | Compared with WPS: Google Sheets is more cloud-centered, and a local shared workbook workflow is not its main model. | Compared with WPS: Notion is better suited to page and database collaboration and does not provide traditional workbook sharing settings or conflict handling entry points. | Compared with WPS: Adobe is designed more for document review and commenting than spreadsheet workbook co-editing. |
| Official Source | — | Excel co-authoring | Google Sheets | Notion collaboration | Adobe Acrobat share and review |
Overall Conclusion
WPS Shared Workbook fits traditional spreadsheet collaboration scenarios well, especially when a team wants to start multi-user editing from an existing workbook. If your team needs both local shared-folder workflows and cloud collaboration, WPS provides a more continuous path, while the alternatives focus more on their own cloud or document review systems.
Use Cases
| # | Scenario | Target Users | Core Pain Point | Solution |
|---|---|---|---|---|
| 1 | Multi-user data entry on a local network | Admin, finance, and reporting staff | Versions become scattered when several people maintain one spreadsheet | Turn on Shared Workbook and save the file to a shared folder |
| 2 | Team reporting and periodic summaries | Project teams and business teams | Merging updates from multiple contributors is inefficient | Allow multiple users to edit and merge workbook changes |
| 3 | Handling editing conflicts | People editing together | Conflicts can appear when several users save at the same time | Configure conflict handling in advanced options |
| 4 | Moving from local collaboration to online collaboration | Teams that need remote access | Traditional sharing is limited by the local network | Switch to cloud document collaboration when needed |
Membership & Benefits
Free vs WPS Premium
| Feature | Free User | WPS Member |
|---|---|---|
| Shared Workbook basic use | ✅ Available | ✅ Available |
| Basic PDF features | ✅ Some basic features available | ✅ More complete feature access |
| Cloud storage | 1 GB | 20 GB or higher depending on plan |
| Template downloads | Limited | More benefits available by plan |
Source: WPS Office pricing page
Recommendations
| Use Case | Recommended Plan | Reason |
|---|---|---|
| You only need Shared Workbook for basic collaboration | Free | Shared Workbook itself can be used without membership, so it is suitable for everyday multi-user editing |
| You also need more cloud storage or broader office benefits | WPS Member | Suitable for users who want expanded cloud storage and additional office benefits |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page