How to Save and Save As in WPS on macOS

Use Save and Save As through 4 how-to topics: save a workbook, use the keyboard shortcut, turn on autosave, and save as a new file; choose a topic from the index and follow the steps.

How-to Index

How-to Guide

1. Save a workbook

Entry: File → Save

1. Click File on the top menu bar.
2. Select Save.
3. If this is the first save, choose a save location and enter a file name.
4. Confirm the action to save the workbook.

Success Criteria

• Interface result: The file is written to the selected location and shows a saved state.
• What you can do next: Continue editing the current workbook and save again when needed.

Tips While Using

• The first save requires a file name and save location.
• If you save to an external drive or a restricted folder, make sure macOS allows write access.

2. Use the save shortcut

Entry: Keyboard shortcut

1. Open the workbook that you want to save.
2. Press Command+S.
3. If this is the first save, follow the prompt to set the file name and location.

Success Criteria

• Interface result: Current changes are saved to the existing file, or a new file is created during the first save.
• What you can do next: Keep editing and use the shortcut again whenever needed.

Tips While Using

• If the current window is not active, the shortcut may not apply to WPS Spreadsheet.
• A first-time save still requires a file name and save path.

3. Turn on autosave

Entry: Autosave on the menu bar

1. Find Autosave on the menu bar.
2. Click it to turn autosave on.
3. Continue editing the spreadsheet and let the app save changes periodically.

Success Criteria

• Interface result: Autosave is shown as enabled.
• What you can do next: Continue editing while changes are saved at intervals.

Tips While Using

• Autosave is useful for long editing sessions, but manual saving is still helpful after important changes.
• If the file is stored in a restricted location, autosave also needs write permission.

4. Save as a new file

Entry: File → Save As

1. Click File on the top menu bar.
2. Select Save As.
3. Choose the save format you need, such as a WPS spreadsheet file, a WPS spreadsheet template file, or another format.
4. Enter a new file name and choose a save location.
5. Click Save.

Success Criteria

• Interface result: A new file copy is created.
• What you can do next: Keep the original file unchanged and continue editing either file.

Tips While Using

• Save As does not replace the original file, which makes it useful for version retention.
• If you choose another format, reopen the saved file to confirm that the content appears as expected.