How to Convert Excel to PDF in WPS on Windows

Use Excel to PDF in 4 task-based workflows, including 2 free topics and 2 membership-related items, covering online conversion, in-app export, worksheet range selection, and membership checks.

How-to Index

How-to Guide

1. Upload Excel online and convert it to PDF

Entry: WPS PDF online tools → Excel to PDF page

1. Open the WPS PDF Excel to PDF online page.
2. Click Select Excel File, or drag the file into the upload area.
3. Select the XLS or XLSX file you want to convert.
4. Wait for the conversion to finish, then click Download to save the PDF.

Success Criteria

• The page finishes processing and provides a downloadable PDF file.
• The downloaded PDF opens normally on your device.

Tips While Using

• Keep a stable internet connection during online conversion.
• Confirm that the source file is in XLS or XLSX format before uploading.

2. Export to PDF in WPS Spreadsheet

Entry: WPS Spreadsheet → File → Export to PDF

1. Open the Excel file in WPS Spreadsheet.
2. Click the File menu at the top of the window.
3. Select Export to PDF.
4. Adjust the export settings as needed, then confirm the export.

Success Criteria

• A PDF file is created successfully.
• The exported PDF keeps the main spreadsheet content and layout.

Tips While Using

• Check layout, page breaks, and print area before exporting.
• Larger files may take longer to process.

3. Choose the current worksheet or all worksheets

Entry: Online conversion settings or desktop export settings

1. Open the conversion entry and load the Excel file.
2. Find the worksheet range or export scope settings.
3. Choose either the current worksheet or all worksheets.
4. Run the export and review the PDF page count.

Success Criteria

• The PDF page count matches the selected worksheet scope.
• Unneeded worksheets are not included in the output.

Tips While Using

• For multi-sheet files, review each worksheet before exporting externally.
• Membership-related limits may affect some high-frequency or large-file scenarios.

4. Check file size and usage limits before upgrading

Entry: Review the file and account status before conversion

1. Check the size of the Excel file you plan to convert.
2. Review how many times you have used online PDF tools that day.
3. If the file is within 10 MB and you are still within the free usage range, continue with the free workflow.
4. If the file is larger or you need more frequent use, consider upgrading before continuing.

Success Criteria

• You can decide in advance whether the current task fits the free workflow.
• The conversion process is less likely to stop because of file size or usage limits.

Tips While Using

• Free users can upload files up to 10 MB each.
• Free users can use all supported features a total of 10 times per day.