Insert Table of Contents in WPS on Windows is a PDF text editing feature for applying a table-of-contents effect to selected text; it includes 4 core tasks, with 0 available without membership and 4 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 4 | Matches the number of rows in the How-to Index |
| Available without membership | 0 | Matches the number of Free rows in the index |
| Membership-related items | 4 | Matches the number of membership-required rows in the index |
About This Feature
Overview
Insert Table of Contents in WPS on Windows is a PDF editing feature that lets you apply a table-of-contents effect to selected text inside a PDF. It is useful when you want to make section titles easier to identify in long PDF files without returning to the original source file.
Core tasks include:
- Open PDF content editing from the Edit tab.
- Switch to text editing mode before selecting text.
- Apply the table-of-contents effect from the ribbon toolbar.
- Apply or remove the same effect from the floating toolbar.
This workflow is suitable for manuals, reports, training materials, and other structured PDF documents that need clearer section navigation during review or revision.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office |
| App version | It is recommended to use the latest version of WPS Office |
| Network | No constant connection is required for local editing; internet access is needed for download, sign-in, and subscription-related actions |
| Other | You need to open an editable PDF file; PDF editing features require a signed-in account with applicable access |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Open WPS Office, load a PDF file, and confirm that the Edit tab shows entries such as Edit Content |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Lets you enter PDF text editing mode in WPS and apply a table-of-contents effect to selected text from the toolbar or floating toolbar. | Word creates a table of contents from heading styles and supports updating and formatting it, mainly for editable Word documents rather than direct PDF text selection. | Google Docs inserts a table of contents from document headings and lets users refresh it after heading changes in online documents. | Notion provides a table of contents as an advanced block for page navigation inside block-based documents. | Acrobat uses bookmarks and page thumbnails for PDF navigation, and bookmarks can be generated from table-of-contents entries created by authoring applications. |
| WPS Advantages | Advantage: Works directly in a PDF text editing workflow and provides both ribbon and floating-toolbar entry points for the same action. | Compared with WPS: focuses on heading-based automatic tables of contents in Word documents, not the same PDF text editing path. | Compared with WPS: depends on heading structure in Google Docs and does not provide the same PDF text editing entry. | Compared with WPS: uses a page block for navigation and is designed for workspace pages rather than direct PDF text editing. | Compared with WPS: emphasizes bookmarks and PDF navigation structure; the workflow differs when the goal is to edit PDF text and apply a text-level effect. |
| Official Source | — | Insert a table of contents | Add a title, heading, or table of contents in a document | Types of content blocks | Page thumbnails and bookmarks in PDFs |
Overall Conclusion
If your main task is to edit text directly inside a PDF and mark selected text with a table-of-contents effect, WPS follows a more direct PDF editing path. If your document is still being authored in Word, Google Docs, or Notion, those products are more oriented toward heading-based or block-based navigation structures.
Use Cases
| No. | Scenario | Suitable for | Main issue | How this feature helps |
|---|---|---|---|---|
| 1 | Training material cleanup | Trainers and internal educators | Section levels are hard to identify in exported PDFs | Apply the effect to title text in the PDF |
| 2 | Manual structure improvement | Technical writers and support teams | Long PDFs are slow to scan | Highlight key sections with the table-of-contents effect |
| 3 | Report review preparation | Office users and project members | Exported PDFs are harder to browse quickly | Add structure cues directly in the PDF |
| 4 | Final PDF touch-up | Users who revise completed PDFs | They do not want to return to the original file | Edit text and apply the effect inside WPS PDF |
| 5 | Pre-submission document check | Reviewers and team leads | The document structure is not clear enough before sharing | Improve section visibility before saving |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Basic PDF features | Available | Available |
| PDF text editing | Limited | Available |
| Apply a table-of-contents effect to PDF text | Membership required | Available |
| More PDF editing tools | Limited | Available |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| Occasional PDF viewing and light handling | Free | Suitable for reading and basic PDF tasks |
| Frequent PDF text and structure editing | WPS Premium | Better suited for repeated use of PDF editing and related tools |
| Shared PDF editing needs in a team | Choose a plan from the official pricing options | Helps match subscription scope to actual users and workflows |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page