How to Use WPS Document Background on Windows

Use Document Background with 2 how-to topics, including applying it from the ribbon and from the floating toolbar; 0 items are available without membership and 2 items are membership-related.

How-to Index

How-to Guide

1. Apply from the ribbon

Entry path: Edit tab → Edit Content → Text Edit → Background

1. Open the PDF file you want to edit.
2. Click the Edit tab on the top menu bar.
3. Click Edit Content to enter content editing mode.
4. Click Text Edit on the toolbar to switch to text editing mode.
5. Select the text that you want to format.
6. Click Background on the toolbar to apply the document background effect.

Success Criteria

• Interface result: The selected text shows a background effect and becomes easier to identify.
• What you can do next: Continue applying or removing the background effect for other text, or save the PDF.

Tips While Using

• Common mistake: If you do not enter text editing mode first, text-formatting buttons may be unavailable.
• Permissions or membership: This task requires PDF editing permission.
• Environment limits: Text inside scanned PDFs usually cannot be edited directly until OCR is completed.

2. Apply from the floating toolbar

Entry path: Floating toolbar after selecting text → Background

1. Open the PDF and enter text editing mode through Edit Content.
2. Select the text that you want to format.
3. Click Background on the floating toolbar that appears near the selected text.
4. Confirm that the background effect is applied to the current selection.

Success Criteria

• Interface result: The selected text immediately shows the background effect.
• What you can do next: Select other text and repeat the action, or save the PDF directly.

Tips While Using

• Common mistake: If no text is selected first, the floating toolbar will not show the related button.
• Permissions or membership: This task requires PDF editing permission.