How to Use

Use WPS Show Markup through 4 how-to topics: set markup types, filter reviewer markup, switch markup display status, and show or hide specific markup; choose a topic from the index and follow the steps.

How-to Index

How-to Guide

1. Set markup types to display

Entry: Review tab → Show Markup

1. Click the Review tab on the top menu bar.
2. Click the Show Markup drop-down button.
3. Select the markup types you want to display.
4. Choose from Comments, Revision Options, Insertions and Deletions, Formatting, Reviewers, and Use Comment Boxes as needed.

Success Criteria

• Interface result: The selected markup types remain checked in the menu.
• Next action available: The corresponding markup appears in the document according to your settings.

Tips While Using

• Common mistake: If a markup type is not selected, that type of review content will not appear.
• Environment note: The document needs existing comments or revisions for display changes to be visible.

2. Filter markup by reviewer

Entry: Review tab → Show Markup → Reviewers

1. Click the Review tab.
2. Click Show Markup and then Reviewers.
3. Select the reviewer whose markup you want to display.
4. To show everything again, select All Reviewers.

Success Criteria

• Interface result: The target reviewer is selected in the reviewer list.
• Next action available: The document shows only that reviewer's markup, or all reviewers' markup if All Reviewers is selected.

Tips While Using

• Common mistake: If some reviewers are cleared, it may look like markup disappeared when it is only filtered out.

3. Switch markup display status

Entry: Review → Display for Review

1. Click the Review tab.
2. Click the Display for Review drop-down menu.
3. Select the display status you need.
4. Switch among Final Showing Markup, Original Showing Markup, Final, and Original.

Success Criteria

• Interface result: The document view updates to the selected review state.
• Next action available: You can continue checking revised content, original content, or a markup view.

Tips While Using

• Common mistake: Choosing Final or Original hides markup, but it does not remove the revisions from the document.

4. Show or hide specific markup

Entry: Review tab → Show Markup submenu

1. Open the Show Markup menu from the Review tab.
2. Select Comments to show or hide comments.
3. Select Insertions and Deletions to show or hide revisions.
4. Select Formatting to show or hide formatting changes.
5. Click Use Comment Boxes to adjust how revisions are displayed and whether reviewer information and revision time are shown.

Success Criteria

• Interface result: The selected markup categories are shown or hidden based on the current check state.
• Next action available: You can continue refining the review view and keep only the information you need.

Tips While Using

• Common mistake: After hiding one markup category, it may seem like content was removed when it is only hidden from view.