How to Use

This section includes 6 how-to topics: turn on Revision, turn off Revision, view revision content, change the revision display mode, open Revision Options, and change the user name; all 6 are available without membership.

How-to Guide

How-to Index

Step-by-Step Instructions

1. Turn On Revision

Path: Review tab → Revision

1. Open a WPS Writer document.
2. Click the Review tab in the top menu bar.
3. Click Revision.
4. Confirm that the button is highlighted.
5. Continue editing the document. Later changes will be recorded.

Success Check

• Interface result: the Revision button is highlighted.
• What you can do next: insertions, deletions, and formatting changes appear as revision markup.

Notes

• Common mistake: if you start editing before turning on Revision, earlier edits will not be recorded.
• Environment note: this action needs to be done in a WPS Writer document with the Review tab available.

2. Turn Off Revision

Path: Review tab → Revision

1. Open the document you are editing.
2. Click Revision in the Review tab.
3. Confirm that the button returns to its normal state.
4. Continue editing. New changes will no longer be recorded as revision markup.

Success Check

• Interface result: the Revision button is no longer highlighted.
• What you can do next: you can keep editing the document, but new content is not added to the revision record.

Notes

• Common mistake: turning off Revision does not remove existing markup; earlier revisions remain visible.

3. View Revision Content

Path: revision markup in the document

1. Open a document that already contains revision records.
2. Check inserted content shown with colored underlines in the document body.
3. Check deleted content shown with strikethrough markup in the revision area.
4. Review formatting change information in the revision area on the right.
5. Click or hover over a revision location to view reviewer-related information.

Success Check

• Interface result: insertion, deletion, or formatting-change markup is visible in the document.
• What you can do next: you can continue by changing display modes or moving into the next review step.

Notes

• Common mistake: if revision markup is not visible, check the current display mode first.

4. Change the Revision Display Mode

Path: Review → Display for Review

1. Click the Review tab.
2. Open the Display for Review drop-down menu.
3. Select the display mode you need.
4. Available options include Final Showing Markup, Original Showing Markup, Final, and Original.
5. Return to the document and check the current display result.

Success Check

• Interface result: the document reflects the selected review display mode.
• What you can do next: you can compare different document states more easily.

Notes

• Common mistake: after choosing Final, you may think revisions are gone, but the markup is only hidden in that view.

5. Open Revision Options

Path: Review tab → Revision drop-down menu → Revision Options

1. Click the Review tab.
2. Open the Revision drop-down menu.
3. Click Revision Options.
4. Adjust revision markup, balloons, and print-related settings as needed.
5. Save the settings and return to the document.

Success Check

• Interface result: the Revision Options settings window opens.
• What you can do next: updated display or print settings can take effect in the document.

Notes

• Common mistake: after changing print-related settings, review the document again before printing.

6. Change the User Name

Path: Review tab → Revision drop-down menu → Change User Name

1. Click the Review tab.
2. Open the Revision drop-down menu.
3. Click Change User Name.
4. Set the user name and initials.
5. Choose whether to use user information in revisions as needed.
6. Confirm the change and return to the document.

Success Check

• Interface result: the user-name setting is updated.
• What you can do next: later revisions can display the updated user information.

Notes

• Common mistake: if you change the user name after many revisions already exist, earlier and later revisions may show different user information.