How to Use WPS Outline View on Windows

Use WPS Outline View through 5 how-to topics on Windows in WPS Writer; choose a topic from the index and follow the steps to complete the task.

How-to Index

How-to Guide

1. Enter Outline View

Entry path: View tab → Outline View, or the Outline button on the bottom-right status bar

1. Open a WPS Writer document.
2. Click the View tab on the top menu bar.
3. Select Outline View from the available view modes.
4. If you want a faster switch, click the Outline button on the bottom-right status bar.

Success Criteria

• Interface result: The document switches to outline mode and the outline toolbar appears at the top.
• What you can do next: You can adjust heading levels, move sections, or set the show level.

Tips While Using

• Common issue: If the document does not use heading styles clearly, the structure may not appear obvious after you enter Outline View.

2. Adjust heading levels

Entry path: Use the outline toolbar after entering Outline View

1. In Outline View, select the heading you want to change.
2. Click Promote or Demote on the toolbar.
3. You can also press Tab to demote the heading.
4. Press Shift+Tab to promote the heading.

Success Criteria

• Interface result: The selected heading changes to a different level.
• What you can do next: You can continue standardizing other headings or return to the document body to review the structure.

Tips While Using

• Common issue: Select the correct heading before changing its level so you do not affect the wrong section.

3. Reorder sections quickly

Entry path: Use the outline toolbar after entering Outline View

1. In Outline View, select the heading or section you want to move.
2. Click Move Up to move the section earlier.
3. Click Move Down to move the section later.
4. Repeat until the section order matches your needs.

Success Criteria

• Interface result: The selected section changes position in the document structure.
• What you can do next: You can continue adjusting other sections or review the overall logic.

Tips While Using

• Common issue: Confirm that the correct heading is selected before moving it, so the wrong section is not reordered.

4. Collapse or expand heading content

Entry path: The control symbol before a heading in Outline View

1. Enter Outline View and locate the target heading.
2. Double-click the + sign before the heading.
3. Collapse the heading to hide its sub-content.
4. Click again to expand the content.

Success Criteria

• Interface result: The content under the heading is hidden or shown again.
• What you can do next: You can focus on a specific level or section more easily.

Tips While Using

• Common issue: If nothing changes, check whether the heading actually contains sub-content.

5. View headings by show level

Entry path: Outline toolbar → Show Level drop-down list

1. Enter Outline View.
2. Find Show Level on the outline toolbar.
3. Open the drop-down list.
4. Select the heading level you want to display.
5. Check whether the visible structure now matches the selected level.

Success Criteria

• Interface result: Only the headings within the selected level range remain visible.
• What you can do next: You can continue reviewing the structure or switch to another level.

Tips While Using

• Common issue: If too little content is visible after filtering, switch to a broader show level.