WPS Insert Icons on Windows helps you add categorized icons to documents, search for icons, and adjust icon color and size; this guide covers 4 core tasks, with 3 available without membership and 1 related to membership-only assets.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 4 | Matches the number of rows in the How-to Index |
| Available without membership | 3 | Matches the number of Free rows in the index |
| Membership-related items | 1 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Insert Icons is a document formatting feature in WPS Writer for Windows. It helps you place icons in a document and make basic visual adjustments for clearer instructions, process explanations, and more readable layouts.
Core capabilities include:
- Browse icons by category for faster selection.
- Search icons by keyword.
- Adjust icon size and color after insertion.
- Identify icons marked for membership access before using them.
This feature is useful for instructional documents, training materials, posters, and lightweight visual layouts in WPS Writer.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run the desktop version of WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office |
| Network | An internet connection is recommended when loading online icon assets |
| Other | You need an editable WPS Writer document window; membership-marked icons require a signed-in account with the relevant access |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Open WPS Writer, go to the Insert tab, and confirm that the Icon entry is available |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | In WPS Writer, you can open the icon library from Insert > Icon, browse by category, search by keyword, and adjust icon color and size after insertion. Some assets are marked for membership access. | Microsoft 365 provides Insert > Icons, with category browsing, keyword search, and icon editing such as rotate, recolor, and resize. | Google Docs does not present a dedicated icon library in the cited help page. Instead, it supports drawings with shapes, lines, text, and images for similar visual elements. | Notion lets you add page icons or emoji and upload your own icon, but the feature is mainly for page identity rather than inserting icons into document body content. | Adobe Acrobat highlights PDF editing, conversion, and signing on its official product page, but the cited page does not describe a dedicated icon-library workflow for document body editing. |
| WPS Advantages | Advantage: WPS places icon insertion directly inside the Writer editing flow, making it convenient to search, insert, and continue document layout work in one place. | Compared with WPS: Microsoft also offers a mature icon workflow, but it is tied to the Microsoft 365 app environment. | Compared with WPS: Google Docs relies more on drawings and images for similar results, so the workflow is less direct for icon-library insertion. | Compared with WPS: Notion is more suitable for page decoration and workspace organization than for icon insertion inside a word-processing layout. | Compared with WPS: Adobe Acrobat is centered more on PDF workflows, and the cited product page does not emphasize icon-library insertion for document composition. |
| Official Source | — | Insert icons in Microsoft 365 | Learn how to use drawings & markups | Page icons & covers | Adobe Acrobat |
Overall Conclusion: If you want to insert icons directly while editing a text document, WPS offers a straightforward workflow inside Writer. Other products support related visual tasks, but their official workflows focus more on office-suite app ecosystems, page decoration, drawing tools, or PDF editing.
Use Cases
| No. | Scenario | Suitable Users | Main Pain Point | How This Feature Helps |
|---|---|---|---|---|
| 1 | Creating process instructions | Office staff | Text-only steps are not visual enough | Insert arrows and prompt-style icons to make instructions easier to follow |
| 2 | Improving training documents | Trainers | Page hierarchy is not clear enough | Use categorized icons to separate sections and highlight key points |
| 3 | Preparing event plans | Marketing and admin staff | The document lacks visual elements | Search for relevant icons and place them directly into the layout |
| 4 | Organizing reminder lists | Students and teachers | Reminder items are hard to scan quickly | Mark important notes with consistent icon styles |
| 5 | Working with membership-marked assets | Users who need more icon choices | It is not always clear which icons are immediately available | Check the membership mark before choosing an asset |
Membership & Benefits
Free vs WPS Premium
| Capability | Free Users | WPS Premium |
|---|---|---|
| Insert Icons entry | ✅ Available | ✅ Available |
| Standard icon assets | ✅ Available | ✅ Available |
| Some membership-marked icon assets | Limited | ✅ Available |
| Other advanced office benefits | Shown according to the current account | Available according to the subscribed plan |
Source: WPS Office pricing page
Recommendations
| Usage Scenario | Recommended Plan | Reason |
|---|---|---|
| Everyday document decoration and basic layout work | Free | Suitable for common icon insertion, search, and basic style adjustment |
| Frequent use of broader icon assets or more advanced office benefits | WPS Premium | Better suited when you need membership-marked icon assets and additional premium benefits |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page