How to Use an AI Template Generation Tool in WPS Office (2026 Guide)

Quick Answer: What Is an AI Template Generation Tool?

An AI template generation tool helps you produce structured starting documents or presentations from prompts or source files—applying headings, sections, layouts, and themes—instead of building every format manually from a blank page.

Strong workflows keep draft creation, theme selection, and editing inside the same office app—avoiding copy-paste from external chat tools that breaks formatting and reusable structure.

WPS Office—a free all-in-one suite to edit Word, Excel, and PPT—offers two documented paths: WPS AI Writer Smart Create generates formatted document drafts (headings, paragraphs, basic structure) from a prompt inside WPS Writer; WPS AI Slides builds presentation outlines and themed slide decks via Create With AI or Create From File inside WPS Presentation. Available on Windows, macOS, Linux, iOS, and Android.

Editorial check: AI template output requires human fact-checking and branding review; confirm AI limits on live WPS pricing before heavy use; an internet connection is required for AI processing; results may still require manual editing. WPS does not market a standalone product named "AI Template Generator"—this guide covers Smart Create and AI Slides only.

Key Facts

AI Template Generators vs Fixed Static Templates

AI document generators differ from traditional template automation: older systems used fixed templates with predefined fields, while AI tools interpret context, tone, and intent to produce original structured content rather than repeating a preset format per WPS Academy.

Static template galleries give you a pre-built layout with blank fields. An AI template generation tool goes further—it reads your prompt (or source file) and builds headings, bullet points, sections, and layouts that match your stated purpose. You still edit the result, but you skip manual outlining.

Browsing a template library alone is not AI template generation. The workflow this guide covers starts with a prompt or uploaded document and ends with an editable structured draft inside WPS Office.

What to Look for in an AI Template Generation Tool

WPS Office addresses these through Smart Create (documents) and AI Slides (presentations) inside the same suite you use to edit the finished file.

WPS AI Writer: Generate Document Templates With Smart Create

WPS AI Writer functions as an AI document generator inside WPS Writer, designed to help users create structured drafts without starting from scratch per WPS Academy.

WPS Office is described as a free all-in-one suite to edit Word, Excel, and PPT. For AI template generation tool workflows, the documented document path is: Smart Create → prompt → formatted draft → Accept/Redo/Discard → Find & Replace placeholders → human review → save .docx.

Best for: Reports, proposals, meeting agendas, and any document that needs headings, sections, and placeholder fields generated from a prompt—not a blank page.

Watch out: The Smart Create prompt box proves the starting step—not a finished branded template. Confirm AI limits on live WPS pricing; verify layout on target .docx files before sharing.

Step 1 — Open Smart Create in WPS Writer

To generate a document template draft: open WPS Office → Docs tab → Smart Create; a new document opens with an AI prompt box and preset instructions per WPS Academy.

Launch WPS Office, select the Docs tab, and click Smart Create. A fresh document appears with the AI prompt interface ready for your template description. This guide follows the desktop WPS Writer workflow documented on WPS Academy.

Step 2 — Describe the Document Template You Need

Enter a prompt that states the document type, audience, and sections you want. Examples of prompt intent (word your own to match your need):

• "Create a project proposal template with executive summary, scope, timeline, and budget sections."
• "Draft a weekly team meeting agenda with action items and owner columns."
• "Generate a client onboarding checklist with numbered steps and placeholder company name fields."

WPS AI Smart Create generates a formatted draft with headings, paragraphs, and basic structure from your prompt—applying automatic formatting so you skip manual outlining per WPS Academy.

Step 3 — Review the AI-Generated Structured Draft

Read the generated draft before accepting it. Check that:

• Headings and sections match your intended template structure.
• Placeholder text (company names, dates, figures) is clearly marked for later replacement.
• Tone and scope fit your audience—AI may over- or under-detail sections.

WPS Academy FAQ states users can generate a structured document from a prompt with headings and sections that can later be edited or expanded—requires human review before treating the draft as final.

Product workflow screenshots for the generated draft result state are pending harvest—follow the labeled steps above and review the on-screen output in your open document.

Step 4 — Accept, Redo, or Discard; Expand With Follow-Up Prompts

After Smart Create generates a draft, users may Discard, use Redo for a new version, or click Accept to insert content—supporting iterative template refinement per WPS Academy.

• Accept — inserts the draft into your open document for editing.
• Redo — generates a fresh version from the same or revised prompt.
• Discard — clears the suggestion without changing your document.

Users can enter follow-up instructions to optimize or expand content after an initial Smart Create draft in the WPS AI prompt box per WPS Academy. Use follow-ups to add sections, tighten tone, or request specific placeholder labels.

Step 5 — Fill Placeholders With Find & Replace

WPS Academy documents a Find and Replace batch tip (Ctrl + H) to replace repeated placeholders (e.g., "Company Name") across a generated draft instead of editing manually—supporting reusable template placeholders after AI generation.

After Accept, scan the draft for repeated placeholder strings. Open Find and Replace, enter the placeholder text, type your real value, and choose Replace All for fields that repeat across sections. Re-read affected paragraphs after bulk replacements.

WPS AI Slides: Generate Presentation Templates

WPS AI Slides offers presentation template generation inside WPS Presentation—building outlines and themed slide decks from keywords or uploaded documents per WPS Academy.

Two documented paths:

1. Create With AI — enter topic keywords, review the AI outline, pick a visual template, click Create Slides.
2. Create From File — upload a document; AI extracts key points into a structured presentation.

Watch out: The AI Slides toolbar entry proves the starting point—not the template picker UI or final deck layout. Follow Academy steps for outline and theme selection in the app.

Create With AI — Keywords, Outline, Pick a Visual Template, Create Slides

WPS AI Slides offers Create With AI: enter topic keywords, AI generates an outline, user may tweak or rearrange sections, then pick a visual template and click Create Slides to produce a presentation per WPS Academy.

Step-by-step:

1. Open WPS Presentation and launch Create With AI from the AI Slides toolbar.
2. Enter topic keywords that describe your deck (e.g., "Q3 sales review, regional breakdown, action plan").
3. Review the AI-generated outline—add, remove, or reorder sections.
4. Pick a visual template that matches your audience and brand direction.
5. Click Create Slides to generate the presentation.

Product workflow screenshots for the template picker step are pending harvest—use the in-app picker per WPS Academy guidance without assuming a specific layout from this guide alone.

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Create From File — Turn a Report Into a Structured Presentation

WPS AI Slides Create From File lets users upload a document (e.g., annual report) and AI extracts key points into a structured presentation per WPS Academy.

Use this path when you already have a long report or brief and need a slide deck that mirrors its structure. Upload the source file, review the extracted outline, adjust sections, select a visual template, and click Create Slides—same theme step as Create With AI.

Beautify Slides and Change Presentation Themes

After AI slide generation, WPS offers Beautify Single Slide and Change Theme with hundreds of style options to adjust presentation look and layout per WPS Academy.

Run Beautify Single Slide on individual slides that need layout polish. Use Change Theme to apply a different visual style across the deck. These tools refine the AI-generated starting point—they do not replace human review of content accuracy or brand compliance.

Save, Share, and Verify File Compatibility (.docx / .pptx)

After AI-generated template drafts, verify file compatibility (.docx, .pptx, PDF export) on target recipients before sharing per WPS Academy guidance.

WPS AI Writer supports common formats like DOC and DOCX per WPS Academy FAQ. WPS pricing page states 100% Compatible with Microsoft File Formats—verify layout on target files before migration or external sharing.

Practical checklist:

1. Save the document as .docx or presentation as .pptx.
2. Open the file on the recipient's platform (or send a test copy to yourself on another device).
3. Check headings, tables, placeholder fields, and slide layouts survived export.
4. Export to PDF only after in-app review passes.

Tips: Human Review, Branding, Facts, and AI Limits

Built-in AI template generation saves structure time—but output still requires your judgment:

1. Fact-check every claim — AI may invent statistics, dates, or names in template body text.
2. Review branding — logos, colors, and legal disclaimers need manual placement after AI drafts.
3. Confirm AI limits — check live WPS pricing for current AI usage limits before batch template generation.
4. Internet required — AI processing requires an internet connection per WPS Academy guidance.
5. Manual editing expected — AI results may still require manual editing per Academy Pros/Cons.
6. Refine with care — if you use Refine on context-sensitive text, it may change original tone (see Academy FAQ).
7. Verify file compatibility — test .docx and .pptx on target files (WPS-F-003).
8. Desktop vs mobile — this guide documents desktop steps; mobile suite-AI workflows may differ without separate Academy proof.

Do not claim one-click publication-ready branded templates without review. Do not invent time-savings percentages—use qualitative efficiency claims with a human-review caveat only.

Brief Note: Microsoft Copilot in Word (Plan-Gated Context)

Word, Excel, and PowerPoint for the web are free with a Microsoft account and include 5 GB OneDrive storage per Microsoft's free web page.

Full Copilot drafting assistance in Word typically requires paid or eligible Microsoft 365/Copilot plans—template generation without Copilot access may rely on static Word templates. Verify your plan before comparing Copilot-assisted drafting to WPS integrated Smart Create. This guide does not provide a Copilot vs WPS feature matrix.

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FAQs

Where do you find AI-assisted document templates in WPS?

Open Apps → Templates → Document, filter by theme or keyword, then apply Use Now and personalize placeholder text before sharing.

How does WPS template generation differ from blank Smart Create prompts?

Templates ship a designed layout first; Smart Create builds prose inside an open file—test export handoff on both paths before standardizing seats.

Which report formats should you test after applying an AI-generated template?

Re-test DOCX round-trip, PDF export, and any mail-merge fields on the oldest hardware still in service.

Sources and Last Reviewed

Last reviewed: 2026-07-01