This Vehicle Maintenance Cost Log template helps fleet managers, small business owners, and individual vehicle owners track every service event in one organized workbook. The Maintenance Log sheet captures date, odometer reading, service type, vendor, parts cost, labour cost, and total cost for each entry, while automatically calculating kilometers and days remaining until the next scheduled service.

The Vehicle Dashboard sheet provides a high-level summary of maintenance spending, completed services, and due or overdue items per vehicle, making it easy to spot vehicles that need immediate attention. A dedicated Lists sheet stores reference data for service types, classification rules, status thresholds, and action triggers, so the workbook stays consistent and easy to maintain.

Every cell, label, and formula is fully editable in WPS Office, Microsoft Excel, Google Sheets, and Apple Numbers. Replace the sample vehicle data with your own fleet, adjust currency formatting for your market, and customize the service type lists and threshold rules to match your maintenance schedule.