Purchase Order Tracker preview
Purchase Order form sheet with supplier details, line items, SKU, quantity, unit price, tax, and line total fields for creating a complete PO. 1/4

About this purchase order tracker spreadsheet template

This Purchase Order Tracker template gives procurement teams a complete system for managing purchase orders from creation through approval and receipt. The four-sheet workbook includes a detailed Purchase Order form with supplier fields, SKU-level line items, and automatic line total calculations, a PO Records register for tracking order status and open values, an Approval Matrix that maps value thresholds to approver roles, and an International Setup sheet for currency and date localization.

The template is built with a clean dashboard-style layout that makes procurement data easy to scan and act on. Every cell, label, and formula is fully editable in WPS Office, Microsoft Excel, or Google Sheets, so you can adapt supplier names, currency codes, approval rules, and line-item categories to match your organization's purchasing workflow.

4 structured sheets

PO form, records register, approval matrix, and international setup in one workbook.

Approval workflow built-in

Predefined value thresholds and approver roles to streamline PO authorization.

Fully editable

Customize suppliers, currencies, categories, and approval rules for your procurement process.

Standard XLSX format

Works with WPS Office, Microsoft Excel, Google Sheets, and Apple Numbers.

Frequently asked questions
The Purchase Order Tracker template is designed for procurement teams, buyers, and operations managers to create purchase orders, track order status and values, manage approval workflows, and configure international currency settings. Customize the sample data, supplier names, and approval rules in WPS Office for your own purchasing process.
Use the native XLSX in WPS Office, Microsoft Excel, or Google Sheets. For Notion workflows, reuse the data structure and approval logic in a Notion database; for PDF-based purchase order records, export or print the sheets via Adobe Acrobat.
Download the template, open it in WPS Office, and replace the placeholder supplier names, SKU codes, currency labels, approval thresholds, and other editable cells with your own procurement data and business rules.
Yes. Select Download to get the editable XLSX file and open it in WPS Office or another compatible spreadsheet application.
Yes. Adapt it for procurement tracking, vendor management, budget reconciliation, and financial audit trails. It is available for personal and commercial projects, subject to the applicable template license.