Maintenance Request Log preview
Request Log sheet with columns for asset, location, failure type, priority, response time, labour and parts cost, status, and satisfaction tracking. 1/4

About this maintenance request log spreadsheet template

This maintenance request log template gives facilities and maintenance teams a structured system for tracking work orders from open to resolution. The four-sheet workbook includes a detailed Request Log for recording asset, location, failure type, priority, response and resolution hours, labour and parts costs, and satisfaction ratings — all drawn from the source XLSX layout.

The Request Queue sheet helps supervisors prioritize open tickets by severity level with actionable escalation notes, while the Maintenance Dashboard provides at-a-glance metrics on total requests, average resolution time, cost totals, and failure type distribution. A Lists & Guide reference sheet defines control rules, thresholds, and workflow statuses so the entire team follows consistent processes.

Every sheet, column header, and placeholder value is fully editable in WPS Office, Microsoft Excel, or Google Sheets. Replace the synthetic sample data with your own assets, locations, technicians, and cost figures to start managing maintenance requests immediately.

4 structured sheets

Request Log, Request Queue, Dashboard, and Lists & Guide for end-to-end maintenance tracking.

Fully editable

Replace sample data, column headers, and cost formulas to match your facility and team.

Clean dashboard style

Metrics, priority queues, and failure-type breakdowns presented in a scannable layout.

Standard XLSX

Works with WPS Office, Microsoft Excel, Google Sheets, and Apple Numbers.

Frequently asked questions
The Maintenance Request Log template is designed for tracking maintenance work orders, managing repair queues, monitoring resolution times, and analyzing failure trends across facilities. Customize the sample text, layout, and other editable elements in WPS Office for your own project.
Use the native XLSX in WPS Office, Microsoft Excel, or Google Sheets. For Notion workflows, reuse the text and structure in a Notion database; for branded visual documents, adapt the content in Adobe Express.
Download the template, open it in WPS Office, and replace the placeholder text, sample data, column headers, cost values, and other editable elements with your own maintenance records and team information.
Yes. Select Download to get the editable XLSX file and open it in WPS Office or another compatible spreadsheet application.
Yes. Adapt it for facility management reports, maintenance budget tracking, asset lifecycle analysis, and operational reviews. It is available for personal and commercial projects, subject to the applicable template license.