Employee Leave Tracker preview
Leave request register with columns for employee, department, leave type, dates, balance tracking, overlap checks, and approval status. 1/4

About this employee leave tracker spreadsheet template

This employee leave tracker gives HR teams and managers a complete system for managing time-off requests across four structured sheets. The Leave Requests sheet logs every application with employee name, department, leave type, dates, balance calculations, overlap detection, and approval status. The Employee Leave Cards sheet provides individual balance snapshots, while the Team Calendar visualizes who is away each day of the month.

The Dashboard & Guide sheet pulls everything together with summary metrics and a trigger-action reference table for handling common scenarios like over-limit balances, overlapping dates, pending approvals, and rejected requests. Every cell, label, and formula area is fully editable in WPS Office, Microsoft Excel, or Google Sheets.

4 integrated sheets

Request register, balance cards, team calendar, and dashboard guide in one file.

Built-in balance tracking

Opening balance, accrued, prior used, available, requested, and ending balance columns.

Overlap detection

Flag overlapping leave dates across employees to prevent scheduling conflicts.

Standard XLSX format

Works with WPS Office, Microsoft Excel, Google Sheets, and Apple Numbers.

Frequently asked questions
The Employee Leave Tracker template is designed for HR teams, managers, and small business owners to log leave requests, track employee balances, visualize team availability on a calendar, and manage approval workflows. Customize the sample data, layout, and other editable elements in WPS Office for your own organization.
Use the native XLSX in WPS Office, Microsoft Excel, or Google Sheets. For Notion workflows, reuse the text and structure in a Notion database; for branded visual documents, adapt the content in Adobe Express.
Download the template, open it in WPS Office, and replace the placeholder employee names, departments, leave types, dates, and balance figures with your own team data. Adjust formulas, formatting, and calendar months as needed.
Yes. Select Download to get the editable XLSX file and open it in WPS Office or another compatible spreadsheet application.
Yes. Adapt it for employee attendance tracking, PTO management, team resource planning, and HR compliance reporting. It is available for personal and commercial projects, subject to the applicable template license.